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KYTC District MS4 Coordinator Resources

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What resources do I have available to help me?
KYTC has resources available to assist District MS4 coordinators work with partner communities to assist in implementation of the stormwater program. Many of these resources are included at the end of this section.
What is the relationship between MS4 communities and KYTC?
KYTC partners with most MS4 communities in Kentucky to implement practices that protect our waterways. Through these partnerships, KYTC provides statewide stormwater resources to partner communities. Partner communities implement these resources at a local level.
What are KYTC’s responsibilities?
​KYTC’s responsibilities are included in their Individual Stormwater MS4 Permit (currently being written by KDOW). The Stormwater Quality Management Plan (SWQMP) articulates how permit requirements will be met over the 5 year permit term.
  
What role do KYTC districts have in MCM 1 and MCM 2 training?

​A MS4 District Coordinator is responsible for relaying supplies from the KYTC central office to MS4 communities. It will then be the responsibility of the MS4 communities to distribute these materials to schools, businesses, and target audiences within the community.

DEA and KYTC Districts will provide training on educational materials to MS4s. Contacts to obtain educational materials are provided through this website and the DEA.

Do I need to maintain website information?
​The KYTC MS4 Program website is maintained by the DEA. Local MS4 program information, such as contact information, should be identified by the district and sent to the DEA. MS4 District Coordinators are responsible for the district’s annual compliance reports for submittal on an annual basis to the DEA. The annual compliance report is updated to the website by the DEA. Activities and correspondence with communities should be well documented throughout the year to facilitate the compilation of the district annual compliance report.
Who will contact schools and elected officials for outreach and education? Who will program be delivered to?

​A MS4 District Coordinator is responsible for relaying information and materials from the KYTC central office to MS4 communities. It will then be the responsibility of the MS4 communities to distribute these materials to schools, businesses, and target audiences within the community.

MS4 District Coordinators and the DEA are responsible for providing training to MS4s to utilize and distribute educational materials.
  
What should I do when an MS4 community notifies me of an illicit discharge that involves state highway right of way?

​The illicit discharge should be promptly eliminated following the protocols for managing illicit discharges that are established by each district. The district’s protocol should be agreed to by the district and local jurisdictions. If the discharge is due to KYTC activities, contact the responsible department(s) to identify for removal. MS4 District Coordinators should work with MS4 communities to track the source and eliminate the illicit discharge.

How can KYTC assist an MS4 community in maintaining stormwater maps?

​It is a KYTC District responsibility to coordinate with MS4 communities and provide available mapping data to communities upon request. As new roadways are built or as digital mapping data becomes available, this may be provided to MS4 communities upon request to maintain the stormwater system map so that communities are not burdened with remapping and subsequent remapping field activities.

What is the role of KYTC districts in stormwater infrastructure inventory?
The KYTC districts are responsible for coordinating with MS4 communities during mapping and inventory efforts and providing available data to MS4s at their request. Stormwater system infrastructure and drainage mapping data available for existing state highways and new KYTC projects should be made available as requested by the community to facilitate stormwater infrastructure inventory in the community. The district must establish either through written agreement or other understanding that the separate storm sewer system that is owned by KYTC is mapped within the local jurisdiction program. Districts are to confirm that the state highway drainage system is mapped and that it is updated as projects add to or modify the system.
What is the KYTC perspective on MCM 3?

​KYTC recognizes that state highways are only a small part of the drainage system and that MS4 communities are required to perform stormwater system mapping and illicit discharge screening as part of their general stormwater permit. KYTC encourages MS4 communities to complete the mapping of state highway stormwater infrastructure in conjunction with their regular mapping activities. This will allow for a single system map to be created and used by the community to detect and eliminate illicit discharges.

 Each KYTC district should establish a protocol for managing illicit discharge detection and elimination (IDDE). The district’s protocol should be agreed to by the district and local jurisdictions. In addition to mapping their stormwater system, communities conduct dry weather screening to identify potential illicit discharges that are illegally entering the storm sewer system. MS4 District Coordinators should work with MS4 communities to eliminate illicit discharges.

What should I do when I find an illicit discharge?
​An illicit discharge is any illegal or non-stormwater discharge into the stormwater conveyance system. If the discharge is due to KYTC activities, contact the responsible department(s) to identify for removal. If the discharge is occurring on municipal property, notify the MS4 community in which the discharge has occurred. If the ownership of the infrastructure where the illicit discharge is occurring is unknown, contact the MS4 community and resolve.        Documentation of identified illicit discharges, communication with the local community, and resolution of tracking/eliminating the illicit discharge should be kept and recorded in the annual compliance report.
  
How does this program relate to KEPSC? Who has to take the course? Do I have to check for KEPSC?

​The Kentucky Erosion Prevention and Sediment Control (KEPSC) qualified inspector course was established in 2007 to assist developers, contractors, and governmental agencies like KYTC with complying with the Kentucky Pollutant Discharge Elimination System (KPDES) General Stormwater Permit for Construction. The course provides information and tests individuals through a qualifying exam to properly inspect construction sites and document inspections as required by the KPDES General Stormwater Permit for Construction. This permit is required for all construction and land disturbance activities across the state.

The KYTC is required through the KYTC Specifications for Road and Bridge Construction (2008) to participate in the KEPSC program and requires KYTC staff responsible for construction site inspections to be qualified through the KEPSC program. In addition, KYTC staff are responsible for completing the following training:
  • Right of way inspectors should be qualified through Grade Level II Training.
  • KYTC highway contractors must have personnel that are KEPSC qualified inspectors.
  • KYTC personnel responsible for administering or monitoring encroachment permits are encouraged to attend the KEPSC Introductory course.
  • KYTC maintenance activities that disturb one or more acres of land must have maintenance personnel who are KEPSC qualified inspectors.
  • The MS4 District Coordinator and other KYTC personnel should take the KEPSC Introductory course.
More information about KEPSC is available on the program’s website at here.

 

How do I respond to unsatisfactory construction site stormwater management practices?

​To resolve stormwater management issues at KYTC construction sites, the following KYTC personnel should be contacted in this order: the resident engineer, District Construction Branch Manager, and Division of Construction in Frankfort.

For unsatisfactory construction site stormwater management in MS4 community jurisdiction, the MS4 community should be contacted to resolve the issue. If the community fails to resolve the issues, the DEA should be contacted for resolution with the community or KDOW.

Construction site stormwater management issues failing a satisfactory resolution may be reported to the Kentucky Division of Water (KDOW).

 

How do local construction requirements relate with KYTC requirements?

​At a minimum, the KYTC must comply with all standards set by the Kentucky Division of Water (KDOW).

  
How do local post-construction requirements relate with KYTC requirements?

​At a minimum, the KYTC must comply with all standards set by Kentucky Division of Water (KDOW).

As a partner, KYTC is responsible for coordinating with MS4 communities on requirements for projects during project development and prior to line and grade to determine additional post-construction requirements that are specific to stormwater management practices in the community.

 

At what time does the highway project manager need to contact the local community?

​The local community should be contacted during project development at preliminary line and grade to consider any local regulatory requirements for flood abatement and water quality considerations.

What tools are available to keep track of karst or other environmentally sensitive features?

​KYTC’s Environmental Viewer is available to facilitate the identification of karst and other environmentally sensitive features in or adjacent to KYTC projects.

What is required by the Karst policy and what does it address?

​The Karst Policy was developed as a standard Best Management Practice (BMP) for stormwater management for all KYTC projects. It consists of a series of seeded swales and detention ponds to manage the flow of stormwater from the KYTC right of way.

  
Who has to participate in this program? Why?
​The Environmental Protection Agency defined the communities that are designated as large MS4s pursuant to 40 CFR 122.26(b)(4); medium MS4s pursuant to 40 CFR 122.26(b)(7); and small MS4s as defined by 40 CFR 122.26(b)(16). Unless qualified for a waiver, small MS4s also include but are not limited to systems operated by federal, state, tribal, and local governments, including state departments of transportation…pursuant to 40 CFR 122.32(a). The Kentucky Division of Water enforces the MS4 program in Kentucky and defines who must participate.
What is the KYTC highway project manager’s role in the program?
​Project managers are to coordinate the development of highway plans with local government requirements. There are two perspectives to these requirements: water quantity (flooding) and water quality. Where there is an MS4 jurisdiction, the community may have post-construction water quality requirements that have to be met. Projects should be coordinated with local programs early on the project’s course of development to identify and incorporate project needs into the design.
How and why is KYTC involved?
​KYTC is involved pursuant to 40 CFR 122.32(a), which requires state transportation departments to participate in the MS4 program.
What is the Division of Maintenance role in the program?
​The Division of Maintenance manages facilities to meet stormwater permit requirements for discharge of stormwater that may have come in contact with highway de-icing materials, manages highway maintenance projects that may require stormwater controls, develops inventory of post-construction BMPs built after March 10, 2003, and conducts review to assess the need for O&M plans; assesses whether changes are necessary to facilitate implementation of long-term operations and maintenance activities for highway BMPs; and updates manuals to allow O&M activities to be communicated and enabled at the staff level. In addition, the Division is now responsible for annual facilities reports to be submitted to KDOW per Comprehensive Statewide Individual Stormwater Management Permit summarizing monitoring results.
Is it KYTC’s role to assess MS4?
​It is the role of KYTC’s central office to assess the KYTC MS4 program. However, KYTC does not have the authority to assess the efficacy of the MS4 community’s programs.
What is the Division of Construction’s role in the program?

​The Division of Construction is responsible for establishing protocols for construction project compliance with regard to MS4 jurisdictions; qualifying KYTC employees as inspectors; and providing training for highway project and maintenance project plans regarding KPDES permit requirements.

What is the Division of Design’s role in the program?
​The Division of Design provides training for highway project delivery designers who prepare plans to meet KPDES permit requirements; identifies structural and non-structural management strategies appropriate for state highways; and supports a BMP plan preparers workshop for highway projects in the six year plan.
What is DEA’s role in the program?
The role of Division of Environmental Analysis (DEA) is to provide environmental guidance concerning KYTC projects and activities. The DEA facilitates KYTC’s mission of performing activities in an environmentally sound manner by ensuring that planning, design, construction, operation, and maintenance projects and activities that are implicated by the MS4 program are performed in accordance with federal, state, and local environmental laws, regulations, and policies. DEA performs these responsibilities through the review and preparation of environmental documents, contracts, and any actions made necessary by federal, state, and local environmental laws, regulations, and policies. DEA provides a single point of contact to the general public and to Cabinet Employees for environmental guidance, information, and concerns.
Who is KYTC responsible for compliance to?
​KYTC is required to report to the Kentucky Division of Water regarding the KYTC MS4 program. As a permittee, we are obligated to perform activities and tasks as outlined in the KYTC program matrix. If a community requests assistance as we have outlined in the matrix and we fail to provide it, we can be found to be out of compliance for that community program and for the KYTC program. EPA provides guidance to the Kentucky Division of Water and regulated MS4s regarding MS4 program requirements.
Can stormwater system maintenance be incorporated into an interlocal agreement?
Yes.
Who are the other KYTC MS4 District Coordinators and how can I contact them?

​A list of District contacts is available through the KYTC Environmental Coordinators link of the website.

What other entities is KYTC partnered with in this effort?

​KYTC is partnered with the MS4 communities, Kentucky Erosion Prevention and Sediment Control (KEPSC), Kentucky Transportation Center (T2), and the Kentucky Stormwater Association (KSA).

When and why should an MS4 be contacted?

​An MS4 should be contacted when a problem arises, during permit roll-out, when new KYTC materials are available for workshops, meetings, interlocal agreements, construction issues, and maintenance issues.

How do I work with cities that aren’t MS4’s?

​All communities may have local ordinances that address the management of stormwater to prevent flooding. Project managers should coordinate projects with local jurisdictions and identify stormwater management requirements to address these concerns. This should be done early in project development so concerns can be incorporated in the design of the project.

Who is responsible for the program at the community level and how do I contact them?

​A list of partner community contacts is available through the Local Contact link of the website.

When and why would an MS4 contact me?

​An MS4 is likely to contact KYTC when there are problems with KYTC projects, to attend local Stormwater Advisory Committee (SWAC) meetings or public meetings, for KYTC materials, regarding interlocal agreements, mapping data, and the Environmental Handbook.

What happens after a local election or staff turnover occurs?

​The KYTC district office should contact the MS4 community to obtain the contact information for the new community’s MS4 representative. The district office should provide the contact information to the Division of Environmental Analysis so that records and the website can be updated.

Who do I contact if a problem arises?

​The person to contact when a problem arises will depend on the type of problem. Typically, issues should be routed through the KYTC project manager at construction sites, and to the Division of Environmental Analysis for MS4 partner questions.

What local MS4 meetings am I required to attend?

​The MS4 District Coordinator is required to attend SWAC meetings, public official meetings impacting the MS4 program, and any meetings to which the coordinator is invited. The MS4 District Coordinator should maintain documentation of all meetings that the coordinator or his/her representative attends and all meetings that KYTC hosts that are related to the MS4 program.

What do I have to do with encroachment permits?

​The MS4 Coordinator in each district office should coordinate with the individual responsible for the encroachment permitting and should maintain all paperwork regarding the encroachment permit for the annual MS4 report.

 

Am I going to be providing training?

​Possibly. The permit provides that the district offices may provide trainings with DEA.

  
What role do I have in tracking compliance of the stormwater permit for facilities?

​The MS4 District Coordinator is responsible for tracking compliance of established protocols and documenting these for the annual stormwater compliance report. This includes activities associated with the stormwater permit for facilities (KYG 50), Groundwater Protection Plans (GWPPs), training as part of KYTC environmental programs and documentation of inspection reports.

What role do I have in facility BMP plans?

​The Environmental Handbook for Management of Highways and Maintenance Facilities is available as a reference for facility BMP plans. The following are roles that KYTC personnel have in facility BMP plans:

  • DEA – provides guidance regarding the preparation of Facility management plans for groundwater, stormwater, and SPCC plans.
  • District TEBMS for maintenance are responsible for managing resources needed for implementation and compliance with facility management plans.
  • District maintenance engineers – are responsible for the preparation and implementation of facility management plans.
  • Facility superintendents are responsible for management of facilities and crews in accordance with facility management plans.
  • Crews are responsible for following procedures outlined in facility management plans.

What tools are available for facility operation and maintenance?

​The Environmental Handbook for Management of Highways and Maintenance Facilities is available as a reference for facility operations and maintenance activities. The Environmental Handbook is used as a reference to respond to KDOW standing environmental protocols.

KYTC’s Environmental Viewer ​is available to facilitate the identification of karst and other environmentally sensitive features in or adjacent to KYTC projects, facilities, or maintenance areas.

 

What goes in an annual report?

​The KDOW has established an MS4 Compliance Inspection checklist that should be used as a reference for documenting activities associated with each of the minimum control measures.

MS4 District Coordinators are responsible for compiling an annual stormwater report consisting of the following three sections:
  • General Information including all district and MS4 contacts and Acronyms.
  • Program Evaluation giving an executive summary on the status of the program.
  • Narrative Report including a breakdown of the Minimum Control Measures (MCMs) and what steps have been taken to meet these MCMs.

  
Kentucky River Basins Assessment Reports.

​ Contains interactive maps.

KyTC Environmental Handbook – Appendix 7 – 14
KyTC Environmental Handbook – Appendix 15 – 19
KYTC Environmental Handbook Update November 2008
MEMO to Maintenance Personnel: Environmental Viewer
Kentucky Division of Water

​Commonwealth Water Education Project (CWEP). A public education website developed to educate Kentuckians on the dangers and sources of non-point source pollution. Public Service Announcements for television, radio and print are available for public use.

 

  • Kentucky Watersheds. Basic information.
  • Kentucky River Basins Assessment Reports.  Contains interactive maps.
  • Watershed Viewer.  Links to a clickable basin map. More detailed information is revealed by “zooming” into the map (with the “magnifying glass”) or you can click on your county to download your county map.
  • Kentucky Stormwater. MS4 information.
  • KY Watersheds.  Surf your watershed.
  • River Basins and Coordinators.  Basin Coordinators are members of a network of watershed specialists, working for and in partnership with various agencies, under the banner of the Kentucky Watershed Management framework. Their job is to serve as facilitators for coordinating agency activities and as a point of contact for local organizations interested in addressing clean water issues in your basin.
  • KDOW Non-Point Source Pollution. Contains general information about non-point sources and their control.

 

Kentucky Watersheds.

​Basic information.

Watershed Viewer.

​Links to a clickable basin map. More detailed information is revealed by “zooming” into the map (with the “magnifying glass”) or you can click on your county to download your county map.

 

Kentucky Stormwater.

​MS4 information.

River Basins and Coordinators.

​Basin Coordinators are members of a network of watershed specialists, working for and in partnership with various agencies, under the banner of the Kentucky Watershed Management framework. Their job is to serve as facilitators for coordinating agency activities and as a point of contact for local organizations interested in addressing clean water issues in your basin.  

KY Watersheds.

​Surf your watershed.

KyTC Environmental Handbook – Fact Sheets
KentuckyY BMP Manual

 

DOW/KEPSC Field Guide
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
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