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This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.

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EVENT:  Corporate Sponsorships Now Available: KYTC Tailgate at Keeneland to Benefit KECC on April 18th

The Division of Professional Services in conjunction with the Kentucky Engineering Foundation will host a tailgate at the historic Keeneland race course on Friday, April 18th. Consultants are encouraged to attend and network with various KYTC officials and Selection Committee members. This event will sponsor the Kentucky Employees Charitable Campaign (KECC) and serve as the 2025 Leadership PE Alumni Event. KECC is a partnership of Kentucky state government employees and accredited charities, working together to enrich the lives of our fellow Kentuckians and strengthen our Commonwealth.

Corporate sponsorships are now available and firms are encouraged to participate. Event sponsorships are $500, food sponsorships are $250, and beverage sponsorships are $250. Firms may contribute to multiple sponsorships; for example, all three for $1000 total. Logos of each firm will be shared on future mailings and prominently displayed at the event. Payments will be made directly to the Kentucky Engineering Foundation (not the Kentucky Transportation Cabinet) via check, credit card, Bill Me, etc. Please click the link below to register for corporate sponsorships then toggle to the Attendee Selections tab to select sponsorship levels.

Corporate Sponsorship Registration link

Please note that registrations are only available at this time for firms. Individual registrations will be forthcoming to determine appropriate tent size, food, and beverage allocations but are not required for admission. If you have any questions or need registration assistance, please contact Eric Pelfrey, Director of Professional Services at eric.pelfrey@ky.gov.

Start Date: 2/18/2025 9:00 AM
NOTICE:  February Procurement Bulletin 2025-08 is now available
 

Note: Prequalified consultant engineering firms desiring to provide these services must submit their electronic response(s) through the Professional Services Consultant Portal. We will not be accepting hard copy responses in any format for this Bulletin.​​​

Start Date: 2/11/2025 9:00 AM

NOTICE:  Important Announcement for Consultant Portal Users

Effective today, January 17, 2025, the Kentucky Online Gateway (KOG) application, has transitioned to a new authenticator for a more secure and robust multi-factor authentication (MFA) experience. The Kentucky Online Gateway (KOG) application is a portal used by the Personnel Cabinet to authenticate external user access to the Professional Services Portal. KOG has upgraded the system to improve the user experience and provide a more secure method of accessing multiple applications secured with KOG using single sign-on. Users will notice new screens as part of this system upgrade. Portal users will be prompted to provide a multi-factor authentication (MFA) upon initial log in before migrating user accounts.

For detailed instructions on setting up the new MFA, please refer to the User Guide and FAQ Sheet Attached below:

KOG Login User Guide - A detailed instruction Guide that outlines how to set up MFA for KOG accounts, how to manage MFA for your KOG account, and how to reset Passwords for KOG accounts.

KOG MFA FAQ Sheet​ - A list of frequently asked questions regarding the migration.

Thank you for your cooperation during the implementation of this security enhancement.

Start Date: 1/17/2025 9:00 AM
​NOTICE:  January Procurement Bulletin 2025-07 is now available
 

Note: Prequalified consultant engineering firms desiring to provide these services must submit their electronic response(s) through the Professional Services Consultant Portal. We will not be accepting hard copy responses in any format for this Bulletin.​​​ ​

Start Date: 1/14/2025 9:00 AM

NOTICE:  2025 Direct Costs for Mileage, Meals, and Lodging

The Division of Professional Services has updated annual reimbursement rates for 2025, as governed by 200 KAR 2:006. Please see the linked memorandum for specific reimbursement rates for mileage, meals, and lodging.
 
 
Note: This reference document will also permanently be available under the Policies & Forms​ tab at the top of this website.​​
Start Date: 1/1/2025 9:00 AM

​NOTICE:  December Procurement Bulletin 2025-06 is now available


Note: Prequalified consultant engineering firms desiring to provide these services must submit their electronic response(s) through the Professional Services Consultant Portal. We will not be accepting hard copy responses in any format for this Bulletin.​​​

Start Date: 12/10/2024 9:00 AM

NOTICE:  2025 KYTC Utility Coordination Training & Certification

The Division of Right of Way, Utilities & Rails is offering a training course.  This training provides education on utilities and how they are coordinated with KYTC projects. The first day provides a high level understanding of conducting utility coordination through a project's development process. The second day is intended for utility coordinators and is also a certification requirement for firm performing utility coordination and inspection duties. There is an emphasis on utility impact avoidance, minimization, and the coordination of remaining impacts through utility relocations for the accommodation of roadway construction.

2025 KYTC Utility Coordination Training & Certification
Prequalification Criteria & Instructions

Please register for training sessions held in Frankfort on January 28-29, March 25-26, or September 16-17. Please contact Chantal.Barlow@uky.edu for more information. ​

Start Date: 11/26/2024 10:00 AM

​UPDATE:  2024 Prequalification Criteria and Instructions – Utility Design Update

The Division of Professional Services has updated and published the Prequalification Criteria and Instructions document. This email is to alert you that additional revisions have been made to the Utility Design portion of the document pertaining to the Kentucky Utility Coordination Training Course. Specifically, the requirement that all staff performing certain utility design work must have this training (and be certified) has been changed to say that only the firm's one staff member identified as a dedicated designer performing certain utility design work is required to attend the training and be certified. This change effects 8 sections of the Utility Design portion of the document beginning on page 75 (Utility Design: Water and Sewer Level 1) and ending on page 82 (Utility Design: Petroleum).

Prequalification Criteria and Instructions document​

Start Date: 2/27/2024 1:00 PM

NOTICE:  2024 Prequalification Criteria and Instructions Update​

The Kentucky Transportation Cabinet has posted revisions to the Prequalification Criteria and Instructions document, which serves as the basis for determining minimum eligibility of firms within each service category. Each firm that desires to retain prequalifications or become prequalified with the Cabinet in any new service area must submit a full prequalification application prior to response to advertisement. These prequalifications are to be submitted electronically via the Consultant Portal by clicking the Consultant Management widget. Hard copy prequalification submittals are no longer permitted. The website to visit to submit prequalifications is https://apps.transportation.ky.gov/professionalservices.

Each firm that desires to retain prequalifications must submit a full prequalification application in the Portal prior to the firm's annual renewal date. Although the Portal will send an automatic notification as a courtesy, it is the sole responsibility of the firm to initiate a renewal of its prequalification with the Cabinet. The request should include a Certification of Professional Liability Insurance, a Certificate of Workers Compensation, and an Employment Insurance policy. The firm must also upload to the Portal an annual affidavit of the Campaign Finance form, linked below. The firm must also comply with an Ethics Certification directly in the Portal which is not a form and does not require a document upload. These credentials shall be uploaded for review by Professional Services staff and retained for compliance. The firm may be removed from the Cabinet's listing of prequalified consultants if an application is not received within thirty (30) days of its annual renewal date.

Please review the various links below for further details and reference:

The Division of Professional Services anticipates this document will remain until December 2025 when the next updates become available prior to the 2026 full renewal cycle. Please contact Ashley Caldwell via email with any prequalification submittal process inquiries at Ashley.Caldwell@ky.gov.

​Note: These reference documents will also permanently be available under the Prequalification tab at the top of this website.

Start Date: 1/10/2024 9:00 AM

​NOTICE:  Consultant Portal Launch​

The Division of Professional Services has now launched the new online portal for consultants and KYTC project managers. This portal has migrated the information from and will overhaul our existing Sharepoint-based system into a more user-friendly interface for KYTC users. Consultants will also now be permitted with access to the enhanced project management database and contract document library. Full procurement workflows and contract status history are available, resulting in quicker procurement times.

All future advertisements and production-hour estimates will be submitted and contracts or contract modifications will be electronically signed within this new system, even for existing contracts.

To request access to the system, please click the appropriate link and follow the attached User Authorization Guide below:
Internal KYTC users:
External consultant users:
      https://kog.chfs.ky.gov (to establish a business account) then https://apps.transportation.ky.gov/professionalservices

In addition, a detailed User Guide has been developed to assist users navigate the system:

For any questions, please contact the Division of Professional Services at 502.564.4555.
Start Date: 9/4/2019 1:30 PM
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This page is maintained by: Michael.Shaw@ky.gov, who may be contacted to make corrections or changes.

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200 Mero St Frankfort, KY
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(502) 564-4890
Transportation.ky.gov

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