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Professional Services

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Professional Services Announcements IN

This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.

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NOTICE:  Project Managers Bootcamp Xpress
 
The Kentucky Transportation Cabinet's (KYTC) Mission is "to provide a safe, efficient, environmentally sound and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky." As part of its continuing efforts to improve its project delivery success rate and execute its mission, KYTC has partnered with the Kentucky Transportation Center (KTC) to develop and deliver Project Manager's Boot Camp XPress training. KYTC requires that all consultant project managers who will be assigned project management duties for a project-specific contract on behalf of the Cabinet to have attended Xpress or be enrolled in the next available offering.
 
We have not scheduled the next offering of Xpress. However, we encourage you to contact Candice Wallace (Candice.Wallace@uky.edu) at KTC to have your name added to the waitlist. People on the waitlist are guaranteed a seat in the next training. Candice will contact all people on the waitlist once the next offering of Xpress is scheduled so they can formally register for the training.
 
To date, over 200 students have attended XPress. Not only has it been strongly endorsed by Cabinet leadership, attendees from the consultant community have enthusiastically praised the course. We look forward to you joining us at the next XPress!
Start Date: 4/2/2020 12:00 PM
 
Businesses in support of the development, construction, and maintenance of transportation systems fall within the federal critical infrastructure sector noted in Executive Order 2020-257. Businesses which have been awarded a contract or sub-contract by the Kentucky Transportation Cabinet fall under this umbrella for the purposes of fulfilling their contract(s). Such businesses should encourage telecommuting where possible and provide safe social distancing standards for their employees to the maximum extent practicable.
Start Date: 3/27/2020 4:00 PM

NOTICE:  March Bulletin Responses - UPDATE

To help protect our community from the spread of COVID-19, Governor Beshear has issued Executive Orders for Kentuckians to stay home and limit in-person contact. These orders have directed state agencies to take proper health precautions to mitigate the spread of COVID-19, including the closure of Government Offices to the public. As a result of the continued protective orders issued by Governor and the Centers for Disease Control & Prevention (CDC), the Division of Professional Services has created a file hosting service account to allow consultants to directly upload their March Bulletin Responses online.
 
Prequalified consultant engineering firms desiring to provide these services may submit their response to any project via the file hosting upload link here: https://www.dropbox.com/request/xEiVNoGLpOxrhp6G557x
 
Firms desiring to provide hard copy responses may submit six (6) copies of their response via traditional mail delivery, FedEx / UPS, or by hand-carrying a response to the first floor reception desk. Any firm that hand-delivers a response should call the Division of Professional Services at 502.564.4555 to confirm delivery and receipt. A firm may also choose to submit an electronic copy by the April 1 deadline, then follow-up with a hard copy submittal prior to 4:30pm Friday, April 3.
 
Any consultant response for the March Bulletin are due to the Division of Professional Services by 4:30pm on Wednesday, April 1. Please feel free to email Eric.Pelfrey@ky.gov or ClairessaR.Hamilton@ky.gov to verify receipt and compliance of your response.
Start Date: 3/27/2020 3:00 PM
Start Date: 3/10/2020 9:00 AM
 
The Radcliff/Elizabethtown Metropolitan Planning Organization (MPO) is seeking a highly qualified engineering/planning firm to conduct the East Elizabethtown Transportation Connectivity Study.
 
 
The deadline to submit proposals is March 30, 2020 by 4:30 p.m. EDT to the Lincoln Trail Area Development District. Letters of Interest and Seven (7) Copies of Proposals, including an electronic copy emailed to Mike Skaggs (mskaggs@ltadd.org) are required for submission. Please direct all questions to Mike Skaggs.
 
In response to COVID-19: The Radcliff/Elizabethtown Metropolitan Planning Organization (MPO) is accepting Electronic Proposal Submittals for the above listed project. All Electronic Proposal Submittals should be submitted by email to Mike Skaggs (mskaggs@ltadd.org). If you have any questions or concerns about this procedure please contact Mike Skaggs.
Start Date: 3/9/2020 12:00 PM
Start Date: 2/11/2020 9:00 AM
NOTICE:  2020 Prequalification Criteria and Instructions Update
 
The Kentucky Transportation Cabinet has posted revisions to the Prequalification Criteria and Instructions document, which serves as the basis for determining minimum eligibility of firms within each service category. Each firm that desires to retain prequalifications or become prequalified with the Cabinet in any new service area must submit a full prequalification application prior to response to advertisement. These prequalifications are to be submitted electronically rather than via hard copy as in the past. The website to visit to submit prequalifications is https://apps.transportation.ky.gov/professionalservices.
 
Each firm must submit an updated Prequalification Application (TC 40-1 form) for review prior to the firm's annual renewal date. It is the sole responsibility of the firm to initiate a renewal of its prequalification with the Cabinet. If the firm makes no effort within thirty (30) days of its annual renewal date, then the firm is automatically removed from the Cabinet's listing of prequalified consultants. The request should include a Certification of Professional Liability Insurance, a Certificate of Workers Compensation, an Employment Insurance policy, and a Financial Statement. These documents shall be uploaded for review by Professional Services staff and retained for compliance.
 
Please review the links below for further details and information:
 
The Division of Professional Services anticipates this document will remain until December 2021 when the next updates become available prior to the 2022 full renewal cycle.
 
Note: These reference documents will also permanently be available under the Prequalification tab at the top of this website.
Start Date: 1/23/2020 5:30 PM
 
The Transportation Cabinet has provided annual reimbursement rates for 2020, as governed by 200 KAR 2:006. Please see the memorandum for specific reimbursement rates, linked below.
 
 
Note: This reference document will also permanently be available under the Policies & Forms​ tab at the top of this website.
Start Date: 1/14/2020 11:00 AM
Start Date: 1/14/2020 9:00 AM
Start Date: 12/10/2019 9:00 AM

NOTICE:  Consultant Portal Launch​

The Division of Professional Services has now launched the new online portal for consultants and KYTC project managers. This portal has migrated the information from and will overhaul our existing Sharepoint-based system into a more user-friendly interface for KYTC users. Consultants will also now be permitted with access to the enhanced project management database and contract document library. Full procurement workflows and contract status history are available, resulting in quicker procurement times.

All future advertisements and production-hour estimates will be submitted and contracts or contract modifications will be electronically signed within this new system, even for existing contracts.

To request access to the system, please click the appropriate link and follow the attached User Authorization Guide below:
Internal KYTC users:
External consultant users:
      https://kog.chfs.ky.gov (to establish a business account) then https://apps.transportation.ky.gov/professionalservices

In addition, a detailed User Guide has been developed to assist users navigate the system:

For any questions, please contact the Division of Professional Services at 502.564.4555.
Start Date: 9/4/2019 1:30 PM

​NOTICE:  Travel Time Compensation Policy

The Transportation Cabinet has developed an official policy to establish fair and consistent allowances for all necessary travel of various services for transportation projects. Effective with this Memorandum, fee proposals for all related contracts, contract modifications, and letter agreements shall adhere to these travel time compensation policies. Please see the linked Memorandum below for additional details.

Travel Time Compensation Policy Memo

Note: This Travel Time Policy will also permanently be available under the Policies & Forms tab at the top of this website.

Start Date: 5/3/2019 4:00 PM
Current Events
Apr
1
March Responses Due
Responses are due by 4:30pm ET
Apr
6
1st Selection Henderson I-69
9:00 am to 9:30 am
Apr
6
1st Selection Stwd Geo-tech Drilling
9:30 am to 10:00 am
Apr
6
1st Selection Stwd Geo-tech Eng & Lab
10:00 am to 10:30 am
Apr
6
1st Selection Stwd Plann Traffic Model
10:30 am to 11:00 am
Apr
6
1st Selection Stwd Traffic Forecasting
11:00 am to 11:30 am
Apr
14
April Procurement Bulletin Posted
Advertisement for Consultant Services
Apr
20
2nd Selection Henderson I-69
10:00 am to 11:00 am
Apr
22
2nd Selection Stwd Geo-tech Drilling
9:00 am to 10:00 am
Apr
22
2nd Selection Stwd Geo-Tech Eng & Lab
10:00 am to 11:00 am
Apr
22
2nd Selection Stwd Plann Traffic Model
11:00 am to 12:00 pm
Apr
22
2nd Selection Stwd Traffic Forecasting
12:00 pm to 1:00 pm
May
6
April Responses Due
Responses are due by 4:30pm ET
May
12
May Procurement Bulletin Posted
Advertisement for Consultant Services
Jun
3
May Responses Due
Responses are due by 4:30pm ET
Jun
9
June Procurement Bulletin Posted
Advertisement for Consultant Services
Jul
1
June Responses Due
Responses are due by 4:30pm ET
Jul
14
July Procurement Bulletin Posted
Advertisement for Consultant Services
Aug
5
July Responses Due
Responses are due by 4:30pm ET
Aug
11
August Procurement Bulletin Posted
Advertisement for Consultant Services
Sep
2
August Responses Due
Responses are due by 4:30pm ET
Sep
8
September Procurement Bulletin Posted
Advertisement for Consultant Services
Sep
30
September Responses Due
Responses are due by 4:30pm ET
Oct
13
October Procurement Bulletin Posted
Advertisement for Consultant Services
Nov
4
October Responses Due
Responses are due by 4:30pm ET
Nov
10
November Procurement Bulletin Posted
Advertisement for Consultant Services
Dec
2
November Responses Due
Responses are due by 4:30pm ET
Dec
8
December Procurement Bulletin Posted
Advertisement for Consultant Services
Jan
6
December Responses Due
Responses are due by 4:30pm ET
This page is maintained by: Michael.Shaw@ky.gov, who may be contacted to make corrections or changes.

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