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Professional Services

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Professional Services Announcements IN

This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.

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NOTICE:  January Procurement Bulletin 2022-07 is now available
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the January Bulletin.

For all projects in the January Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 1/11/2022 9:00 AM
NOTICE:  2022 Prequalification Criteria and Instructions Update
 
The Kentucky Transportation Cabinet has posted revisions to the Prequalification Criteria and Instructions document, which serves as the basis for determining minimum eligibility of firms within each service category. Each firm that desires to retain prequalifications or become prequalified with the Cabinet in any new service area must submit a full prequalification application prior to response to advertisement. These prequalifications are to be submitted electronically via the Consultant Portal by clicking the Consultant Management widget. Hard copy submittals are no longer received. The website to visit to submit prequalifications is https://apps.transportation.ky.gov/professionalservices.
 
Each firm must submit an updated Prequalification Application (TC 40-1 form) for review prior to the firm's annual renewal date. It is the sole responsibility of the firm to initiate a renewal of its prequalification with the Cabinet. The request should include a Certification of Professional Liability Insurance, a Certificate of Workers Compensation, an Employment Insurance policy, and a Financial Statement. The firm must also upload an annual affidavit of the Campaign Finance form, linked below. The firm must also comply with an Ethics Certification which is not a form and does not require a document upload. These documents shall be uploaded for review by Professional Services staff and retained for compliance. The firm may be removed from the Cabinet's listing of prequalified consultants if an application is not received within thirty (30) days of its annual renewal date. Please contact Ashley Jewell via email with any prequalification submittal process inquiries at ashley.jewell@ky.gov.
 
Please review the various links below for further details and reference:
 
The Division of Professional Services anticipates this document will remain until December 2023 when the next updates become available prior to the 2024 full renewal cycle.
 
Note: These reference documents will also permanently be available under the Prequalification tab at the top of this website.
Start Date: 1/7/2022 5:00 PM

​NOTICE:  2022 Direct Costs for Mileage, Meals, and Lodging

The Division of Professional Services has updated annual reimbursement rates for 2022, as governed by 200 KAR 2:006. Please see the linkrd memorandum for specific reimbursement rates for mileage, meals, and lodging.
 
 
Note: This reference document will also permanently be available under the Policies & Forms​ tab at the top of this website.
Start Date: 1/3/2022 8:00 AM

NOTICE:  KTEA Tornado Relief Fund

By now we have all seen the devastating effects of the tornado outbreak that plowed up vast stretches of Western Kentucky, leaving a 200-mile-long trail of destruction, especially in our Districts 1, 2 and 3.

Many of our fellow KYTC employees and their families were among the victims, and they are hurting today. At least seven in Districts 2 and 3 lost their homes entirely and nearly all their possessions. They have become, in effect, refugees suddenly dependent on others for food, clothing and shelter. Their needs will continue for the foreseeable future.

There are many options for making generalized donations. For example, Gov. Andy Beshear set up the Team Western Kentucky Tornado Relief Fund. www.teamWKYReliefFund.ky.gov. The American Red Cross and Salvation Army are familiar and reliable conduits of donations.

But there has been within our KYTC family an expressed and very understandable desire to focus on our own coworkers, those for whom we are responsible. One way to directly help KYTC employees who have been severely impacted by this disaster is through the Kentucky Transportation Employees' Association (KTEA), a nonprofit organization independent of KYTC.  KTEA has stepped up to help raise funds that will provide direct financial relief to some of our KYTC colleagues who have lost it all – home, autos, food, clothing, sentimental items, etc.

If you feel compelled to be a part of this effort, no matter how large or small, here is a quick and easy way to do so.  Please feel free to make a donation through the KTEA Venmo account or by visiting the KTEA Facebook to help get money as quickly as possible to stricken KYTC employees in Western Kentucky.

Start Date: 12/17/2021 10:00 AM
NOTICE:  December Procurement Bulletin 2022-06 is now available
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the December Bulletin.

For all projects in the December Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 12/14/2021 9:00 AM
NOTICE:  November Procurement Bulletin 2022-05 is now available
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the November Bulletin.

For all projects in the November Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 11/9/2021 9:00 AM

​NOTICE:  External Audit - PPP Forgiveness Postion

Staff from the Kentucky Transportation Cabinet (KYTC) worked collaboratively with partners in the architectural and engineering (A/E) consultant industry, other state DOTs, and the Federal Highway Administration (FHWA) to determine how and when A/E firms will be required to provide credit to contracts/projects when Paycheck Protection Program (PPP) loans are forgiven by the Small Business Administration and effectively become grants to A/E firms that receive such loans. Such treatment is required through operation of Federal Acquisition Regulation (FAR) 31.201-5 (codified at 48 CFR § 31.201-5), which provides, in part, that "[t]he applicable portion of any income, rebate, allowance, or other credit relating to any allowable cost and received by, or accruing to, the contractor shall be credited to the Government either as a cost reduction or by cash refund."

On April 14, 2021, KYTC sent the Kentucky Division of the Federal Highway Administration a list of questions in connection with PPP loan forgiveness. FHWA headquarters staff have communicated their views on the issues through presentations and discussions with various state DOT auditors, including KYTC staff, and the FHWA issued Memorandum HCFB-30 on March 24, 2021 to provide further guidance and clarification. Accordingly, we have reached the following conclusions and recommended practices regarding the application of credits for PPP Loan forgiveness to KYTC A/E contracts.

FHWA PPP Memo
 

Our position is stated in the above guidance and can also be found on the External Audits webpage, https://transportation.ky.gov/Audits/Pages/External-Audit.aspx

Start Date: 5/13/2021 11:00 AM

NOTICE:  Design-Build - 21-9001 Henderson County – I-69 Ohio River Crossing Section 1  *Updated 4/23/21

The Kentucky Transportation Cabinet (KYTC) will be seeking teams of Contractors and Consultants for an upcoming Design Build project to construct Section 1 of the I-69 Ohio River Crossing in the City and County of Henderson. The project will include:

       •  Upgrades to a 2.4-mile portion of the existing US-41 from KY-425 to the US-41 bridge over CSX railroad bridge north of KY-351, which will be redesignated as I-69, including reconstruction of the KY-351 interchange, removal of the KY-2084 interchange and ramp improvements at the Audubon Parkway, and

       •  Construction of a 2.9-mile new alignment section of I-69 from the CSX railroad bridge north of KY-351, running north and east to the intersection with US-60 near Bethel Tillman Road and the US-60 bridge over CSX, including construction of new interchanges at US-41 and US-60. KYTC will allow alternative pavement designs for new or reconstructed pavements.

  • Notice to Industry                                 April 1, 2021
  • Final ITP and RFP Issued                       October 25, 2021
  • Technical/Price Proposals Due              November 9, 2021
  • Contract Award                                     December 29, 2021
  • Project Completion                               June 2025

Information will be located on the KYTC Division of Construction Procurement webpage under the Design Build Projects. The link to this project is https://transportation.ky.gov/Construction-Procurement/Pages/Design-Build-Projects.aspx

 
 

If you have questions, please contact the Division of Construction Procurement at (502) 564-3500.

Start Date: 4/1/2021 12:00 PM
NOTICE:  2020 Prequalification Criteria and Instructions Update
 
The Kentucky Transportation Cabinet has posted revisions to the Prequalification Criteria and Instructions document, which serves as the basis for determining minimum eligibility of firms within each service category. Each firm that desires to retain prequalifications or become prequalified with the Cabinet in any new service area must submit a full prequalification application prior to response to advertisement. These prequalifications are to be submitted electronically rather than via hard copy as in the past. The website to visit to submit prequalifications is https://apps.transportation.ky.gov/professionalservices.
 
Each firm must submit an updated Prequalification Application (TC 40-1 form) for review prior to the firm's annual renewal date. It is the sole responsibility of the firm to initiate a renewal of its prequalification with the Cabinet. If the firm makes no effort within thirty (30) days of its annual renewal date, then the firm is automatically removed from the Cabinet's listing of prequalified consultants. The request should include a Certification of Professional Liability Insurance, a Certificate of Workers Compensation, an Employment Insurance policy, and a Financial Statement. These documents shall be uploaded for review by Professional Services staff and retained for compliance.
 
Please review the links below for further details and information:
 
The Division of Professional Services anticipates this document will remain until December 2021 when the next updates become available prior to the 2022 full renewal cycle.
 
Note: These reference documents will also permanently be available under the Prequalification tab at the top of this website.
Start Date: 1/23/2020 5:30 PM

​NOTICE:  Consultant Portal Launch​

The Division of Professional Services has now launched the new online portal for consultants and KYTC project managers. This portal has migrated the information from and will overhaul our existing Sharepoint-based system into a more user-friendly interface for KYTC users. Consultants will also now be permitted with access to the enhanced project management database and contract document library. Full procurement workflows and contract status history are available, resulting in quicker procurement times.

All future advertisements and production-hour estimates will be submitted and contracts or contract modifications will be electronically signed within this new system, even for existing contracts.

To request access to the system, please click the appropriate link and follow the attached User Authorization Guide below:
Internal KYTC users:
External consultant users:
      https://kog.chfs.ky.gov (to establish a business account) then https://apps.transportation.ky.gov/professionalservices

In addition, a detailed User Guide has been developed to assist users navigate the system:

 
For any questions, please contact the Division of Professional Services at 502.564.4555.
Start Date: 9/4/2019 1:30 PM
Current Events
Jan
18
1st Consultant Sel SW Traffic Counting
9:00 am to 9:30 am
Jan
18
1st Consultant Sel SW Alternative GEC
9:30 am to 10:00 am
Jan
18
1st Con Sel Allen, Monroe, Simpson
10:00 am to 10:30 am
Jan
18
1st Consultant Sel SW State Park
10:30 am to 11:00 am
Jan
27
Short List SW Alternative GEC
9:00 am to 10:00 am
Feb
2
January Procurement Bulletin
Due by 4:30 EST
Feb
2
2nd Consultant Sel SW State Park
8:30 am to 9:00 am
Feb
2
2nd Cons Sel Allen, Monroe, Simpson
9:00 am to 10:00 am
Feb
2
2nd Consultant Sel SW Traffic Counting
10:00 am to 11:00 am
Feb
3
Inter & Final Sel SW Alternative GEC
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Feb
3
1st Con Sel Tunnel Mangement & Oper
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Feb
7
1st Con Sel Knox KY 1487 11-80155
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Feb
7
1st Con Sel SW Aerial & Photogramm
9:30 am to 9:50 am
Feb
7
1st Con Sel SW Planning Services
9:50 am to 10:10 am
Feb
7
1st Con Sel SW Roadway Drainage Design
10:10 am to 10:30 am
Feb
8
February Procurement Bulletin
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Feb
11
Short-List SW Tunnel Management & Oper
9:00 am to 10:00 am
Feb
22
2nd Con Sel Knox KY 1487 11-80155
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Feb
23
1st Con Sel SW Planning Services
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Feb
23
2nd Con Sel SW Aerial & Photogramm
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Feb
23
2nd Con Sel SW Roadway Drainage Design
11:00 am to 12:00 pm
Feb
24
Interviews & Final Sel SW Tunnel Manag
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Mar
2
February Procurement Bulletin
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Mar
8
March Procurement Bulletin
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Apr
6
March Procurement Bulletin
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Apr
12
April Procurement Bulletin
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May
4
April Procurement Bulletin
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10
May Procurement Bulletin
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Jun
1
May Procurement Bulletin
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Jun
14
June Procurement Bulletin
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This page is maintained by: Michael.Shaw@ky.gov, who may be contacted to make corrections or changes.

Central Office Contact

200 Mero St Frankfort, KY
Contact Form
(502) 564-4890
Transportation.ky.gov

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