Professional Services

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Professional Services Announcements IN

This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.

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Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the August Bulletin.

For all projects in the August Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 8/9/2022 9:00 AM

NOTICE:  Deputy State Highway Engineer for the Office of Project Development – Jason Siwula

Secretary Jim Gray announces the following KYTC Department of Highways appointments, effective July 16:

Jason Siwula, Executive Director for the Office of Project Development
This position is commonly referred to as a "Deputy State Highway Engineer." In his new role, Jason will be responsible for the Divisions of Planning, Structural Design, Highway Design, Environmental Analysis, Right of Way & Utilities, and Professional Services.

John Moore, Executive Director for the Office of Project Delivery and Preservation

This position is commonly referred to as a "Deputy State Highway Engineer." In his new role, John will be responsible for the Divisions of Construction, Materials, Construction Procurement, Equipment, Traffic Operations, and Maintenance.

Please welcome them to their new positions and give them your support.

Start Date: 7/26/2022 2:00 PM

​NOTICE:  Consultant Pay Estimates

Effective July 25, 2022, the Division of Accounts will no longer accept Consultant Pay Estimates that have multiple attachments. There is to be one (1) PDF attachment and all documents must be in the order listed below. All sheets must also be right side up, rather than sideways or upside down. This format is a requirement of their electronic SharePoint file system. Please see below for the necessary documentation that the Division of Accounts is requiring to process invoices.

  • eMARS Cover Page (Provided by the Division of Professional Services)
  • Consultant Pay Estimate Sheet (TC 40-408)
  • Email Chain with Approvals
  • PSC Form
  • Letter Agreement (If applicable)
  • Consultant Monthly Report

Any submitted invoice that does not meet these standards will be rejected, incurring a delay in reimbursement. Please feel free to contact Melanie Young or Clairessa Hamilton in our office if you have any inquiries. 

Start Date: 7/25/2022 3:00 PM

NOTICE:  Potential Project Advertisements for FY'23

The Kentucky Transportation Cabinet is providing a list of projects and detailed project information that it anticipates to advertise for engineering, right-of-way, and statewide services over the next fiscal year. Planning Studies, DNA Studies, preliminary plans or other documents associated with any of these projects will be made available within the project advertisements. Prequalification services and DBE requirements for each project will be considered and determined as each advertisement is developed. Please use this list as a resource to begin scoping projects with District Project Managers, forming teams with subconsultants for prequalification services, and maintaining capacity for your staff.

Potential Project Advertisements for FY'23

KYTC reserves the right to add or delete projects from this list without advance notice or to revise the advertisement date of any project listed at any time. Anyone interested in these projects should check this page for updates which may be made by the Cabinet at any time. Firms or their representatives and KYTC personnel should exercise professional judgement when discussing any projects from this list so that a "level playing field" is maintained for all potential responding firms. 

Note: This schedule will also permanently be available under the "Calendars" tab at the top of this website under "Potential Projects".

Start Date: 7/12/2022 10:30 AM
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the July Bulletin.

For all projects in the July Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 7/12/2022 8:55 AM
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the June Bulletin.

For all projects in the June Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 6/14/2022 9:00 AM

NOTICE:   Invitation to Register: KYTC Utility Coordination Training and Certification

The Kentucky Transportation Cabinet has partnered with the KY Transportation Center, Technology Transfer Program to present four, two-day workshops on Utility Coordination. The purpose of this training is to help KYTC determine if a firm is capable of conducting utility coordination through the project development process inclusive of early utility involvement. The course has an emphasis on impact avoidance or minimization and the coordination of remaining impacts through utility relocations for the accommodation of roadway construction. Training will consist of in-person, classroom-style learning.

Individuals will participate in discussion-based lectures, hands on demonstrations, and will take a 60-question multiple choice exam at the end of Day 2. If a participant is interested in informational purposes only, they may attend only Day 1. If a participant is looking for qualification, they must attend both Day 1 and Day 2 and successfully complete the exam at the end of Day 2.

Seats will be made available to Kentucky Transportation Cabinet employees and Private Industry agencies in May, July and September 2022.  In 2022, a single certification is required to maintain consultant prequalification for Utility Coordination and Utility Inspection.   In 2023, certification will be required of any consultant staff member to practice utility coordination or utility inspection.

To register click on the corresponding date on the attached flyer or use this link: https://www.kyt2.com/training/utility-coordination-training

If you have any questions, please contact Megan Martin at megan.perrin@uky.edu.

Start Date: 1/25/2022 9:00 AM
NOTICE:  2022 Prequalification Criteria and Instructions Update
 
The Kentucky Transportation Cabinet has posted revisions to the Prequalification Criteria and Instructions document, which serves as the basis for determining minimum eligibility of firms within each service category. Each firm that desires to retain prequalifications or become prequalified with the Cabinet in any new service area must submit a full prequalification application prior to response to advertisement. These prequalifications are to be submitted electronically via the Consultant Portal by clicking the Consultant Management widget. Hard copy submittals are no longer received. The website to visit to submit prequalifications is https://apps.transportation.ky.gov/professionalservices.
 
Each firm must submit an updated Prequalification Application (TC 40-1 form) for review prior to the firm's annual renewal date. It is the sole responsibility of the firm to initiate a renewal of its prequalification with the Cabinet. The request should include a Certification of Professional Liability Insurance, a Certificate of Workers Compensation, an Employment Insurance policy, and a Financial Statement. The firm must also upload an annual affidavit of the Campaign Finance form, linked below. The firm must also comply with an Ethics Certification which is not a form and does not require a document upload. These documents shall be uploaded for review by Professional Services staff and retained for compliance. The firm may be removed from the Cabinet's listing of prequalified consultants if an application is not received within thirty (30) days of its annual renewal date. Please contact Ashley Jewell via email with any prequalification submittal process inquiries at ashley.jewell@ky.gov.
 
Please review the various links below for further details and reference:
 
The Division of Professional Services anticipates this document will remain until December 2023 when the next updates become available prior to the 2024 full renewal cycle.
 
Note: These reference documents will also permanently be available under the Prequalification tab at the top of this website.
Start Date: 1/7/2022 5:00 PM

NOTICE:  2022 Direct Costs for Mileage, Meals, and Lodging

The Division of Professional Services has updated annual reimbursement rates for 2022, as governed by 200 KAR 2:006. Please see the linkrd memorandum for specific reimbursement rates for mileage, meals, and lodging.
 
 
Note: This reference document will also permanently be available under the Policies & Forms​ tab at the top of this website.
Start Date: 1/3/2022 8:00 AM

NOTICE:  Consultant Portal Launch​

The Division of Professional Services has now launched the new online portal for consultants and KYTC project managers. This portal has migrated the information from and will overhaul our existing Sharepoint-based system into a more user-friendly interface for KYTC users. Consultants will also now be permitted with access to the enhanced project management database and contract document library. Full procurement workflows and contract status history are available, resulting in quicker procurement times.

All future advertisements and production-hour estimates will be submitted and contracts or contract modifications will be electronically signed within this new system, even for existing contracts.

To request access to the system, please click the appropriate link and follow the attached User Authorization Guide below:
Internal KYTC users:
External consultant users:
      https://kog.chfs.ky.gov (to establish a business account) then https://apps.transportation.ky.gov/professionalservices

In addition, a detailed User Guide has been developed to assist users navigate the system:

 
For any questions, please contact the Division of Professional Services at 502.564.4555.
Start Date: 9/4/2019 1:30 PM
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2nd Con Sel Rockcastle US 25 8-80106
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2nd Con Sel Union US 60 2-80202
11:00 am to 12:00 pm
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2nd Con Sel Ballard New Route 1-80250
1:00 pm to 2:00 pm
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2nd Con Sel Hopkins KY 281 2-384
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Sep
21
2nd Con Sel SW Right of Way Appraisal
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September Procurement Bulletin
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This page is maintained by: Michael.Shaw@ky.gov, who may be contacted to make corrections or changes.

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