Professional Services

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This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.

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NOTICE:  Advertisement: 7-453:  Nicholasville Road Traffic and Transit Feasibility Study

In coordination with the Division of Planning and the Lexington MPO, the Division of Professional Services anticipates advertising a Planning Feasibility Study contract for Item 7-453 in the January Bulletin. The Cabinet will host a Teams webinar on Monday, December 19 at 1:30 pm EDT to discuss the expected scope of services, prequalification categories, procurement schedule, and requirements to be included within the consultant's response to announcement of the contract.  We will also afford attendees an opportunity to ask questions about the RFP.

All prospective firms are encouraged to attend this webinar; however, firms will not be permitted to discuss this project except for during this session.  Please contact Casey Smith (casey.smith@ky.gov) to request login credentials to the webinar.

Start Date: 11/18/2022 2:30 PM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the November Bulletin.

For all projects in the November Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 11/8/2022 9:00 AM

NOTICE:  Brent Spence Bridge Corridor Independent Cost Estimator (ICE)

The Bi-State Management Team (BSMT) will be seeking the assistance of an Independent Cost Estimator (ICE) to provide independent cost estimating services for the Brent Spence Bridge Corridor Project (BSBC).  The ICE will work under the direction of BSBC Project Manager to develop an independent cost estimate for comparison with the Design-Build Team's estimate and the State's estimate created by the Administrator of Contracts & Estimating.  The DRAFT ICE Scope of Services and ICE Selection and Qualification Information are available for down loading at: https://ftp.dot.state.oh.us/pub/Districts/D08/116649/ICE/.  See ODOT's 10/31/2022 Consultant Announcement for additional information.

Start Date: 11/1/2022 8:00 AM

NOTICE:  Project Manager's Boot Camp Xpress

The Kentucky Transportation Cabinet's (KYTC) mission is "to provide a safe, efficient, environmentally sound and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky."  In an effort to improve its project delivery success rate and ability to carry out its mission, KYTC has partnered with the Kentucky Transportation Center (KTC) to develop and deliver Project Manager's Boot Camp Xpress (XPress) training. The Cabinet requires all consultant project managers intending to undertake project management duties for project-specific contracts on behalf of the Cabinet to have attended Xpress.

The next offering of Xpress is scheduled for December 14 and 15, 2022.  All course activities will be held at the Transportation Cabinet Office Building (200 Mero Street, Frankfort, KY) in the Conference Center room C117. Each day, the training will run from 8:30 am to 4:00 pm.  Registration is currently open, so please grab your spot ASAP.  Spaces are limited.  Registration may be found online at:  https://uk.eventsair.com/technology-transfer-training/pmbx/Site/Register

The Xpress registration fee is $450.  Please note: once registered, there is a $50 cancellation fee and a $50 change fee (e.g., changing who is attending from your firm).  If a prospective attendee cancels within two weeks of the training, they will not receive a refund.  If you have any questions, please contact Jeff Jasper (Jeff.Jasper@uky.edu) at the Kentucky Transportation Center instead of the Division of Professional Services.

To date, 340 students have attended Xpress. Praise for the course has been nearly unanimous, and it has been strongly endorsed by the Cabinet's leadership as well as the consultant community. We look forward to seeing you at Xpress!

Start Date: 10/12/2022 10:00 AM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the October Bulletin.

For all projects in the October Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 10/11/2022 9:00 AM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the September Bulletin.

For all projects in the September Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 9/13/2022 9:00 AM

NOTICE:  Brent Spence Bridge Corridor Project Information

The Ohio Department of Transportation and Kentucky Transportation Cabinet have identified consultant service needs and a tentative schedule to support the agencies during the delivery of the Brent Spence Bridge Corridor Project.  Information can be found at the following link:

09-06-22 Posting Date | Ohio Department of Transportation

Start Date: 9/6/2022 10:00 AM

NOTICE:  Brent Spence Bridge Project Procurement Information

Over the past several months, the Ohio Department of Transportation and the Kentucky Transportation Cabinet have been in ongoing discussions related to the procurement of the Brent Spence Bridge Corridor Project. Given the current environment as it relates to project risk, inflationary trends, the need for ongoing engagement of the adjacent impacted communities and interested 3rd parties, the Brent Spence Management Team has made the decision to revise the procurement method from Value-Based Fixed-Price Design-Build (VBDB) to Progressive Design-Build (PDB).

Brent Spence Bridge Project Procurement Information

For additional information, please see the Brent Spence Procurement website for a more detailed schedule and the following link for more information: Brent Spence PDB Graphic. Please remember, this is only preliminary information and the BSMT will continue to entertain any comments or suggestions. Please email: BSBProcurement@dot.ohio.gov

Start Date: 8/22/2022 11:00 AM

​NOTICE:  Consultant Pay Estimates

Effective July 25, 2022, the Division of Accounts will no longer accept Consultant Pay Estimates that have multiple attachments. There is to be one (1) PDF attachment and all documents must be in the order listed below. All sheets must also be right side up, rather than sideways or upside down. This format is a requirement of their electronic SharePoint file system. Please see below for the necessary documentation that the Division of Accounts is requiring to process invoices.

  • eMARS Cover Page (Provided by the Division of Professional Services)
  • Consultant Pay Estimate Sheet (TC 40-408)
  • Email Chain with Approvals
  • PSC Form
  • Letter Agreement (If applicable)
  • Consultant Monthly Report

Any submitted invoice that does not meet these standards will be rejected, incurring a delay in reimbursement. Please feel free to contact Melanie Young or Clairessa Hamilton in our office if you have any inquiries. 

Start Date: 7/25/2022 3:00 PM
NOTICE:  2022 Prequalification Criteria and Instructions Update
 
The Kentucky Transportation Cabinet has posted revisions to the Prequalification Criteria and Instructions document, which serves as the basis for determining minimum eligibility of firms within each service category. Each firm that desires to retain prequalifications or become prequalified with the Cabinet in any new service area must submit a full prequalification application prior to response to advertisement. These prequalifications are to be submitted electronically via the Consultant Portal by clicking the Consultant Management widget. Hard copy submittals are no longer received. The website to visit to submit prequalifications is https://apps.transportation.ky.gov/professionalservices.
 
Each firm must submit an updated Prequalification Application (TC 40-1 form) for review prior to the firm's annual renewal date. It is the sole responsibility of the firm to initiate a renewal of its prequalification with the Cabinet. The request should include a Certification of Professional Liability Insurance, a Certificate of Workers Compensation, an Employment Insurance policy, and a Financial Statement. The firm must also upload an annual affidavit of the Campaign Finance form, linked below. The firm must also comply with an Ethics Certification which is not a form and does not require a document upload. These documents shall be uploaded for review by Professional Services staff and retained for compliance. The firm may be removed from the Cabinet's listing of prequalified consultants if an application is not received within thirty (30) days of its annual renewal date. Please contact Ashley Jewell via email with any prequalification submittal process inquiries at ashley.jewell@ky.gov.
 
Please review the various links below for further details and reference:
 
The Division of Professional Services anticipates this document will remain until December 2023 when the next updates become available prior to the 2024 full renewal cycle.
 
Note: These reference documents will also permanently be available under the Prequalification tab at the top of this website.
Start Date: 1/7/2022 5:00 PM

NOTICE:  2022 Direct Costs for Mileage, Meals, and Lodging

The Division of Professional Services has updated annual reimbursement rates for 2022, as governed by 200 KAR 2:006. Please see the linkrd memorandum for specific reimbursement rates for mileage, meals, and lodging.
 
 
Note: This reference document will also permanently be available under the Policies & Forms​ tab at the top of this website.
Start Date: 1/3/2022 8:00 AM

NOTICE:  Consultant Portal Launch​

The Division of Professional Services has now launched the new online portal for consultants and KYTC project managers. This portal has migrated the information from and will overhaul our existing Sharepoint-based system into a more user-friendly interface for KYTC users. Consultants will also now be permitted with access to the enhanced project management database and contract document library. Full procurement workflows and contract status history are available, resulting in quicker procurement times.

All future advertisements and production-hour estimates will be submitted and contracts or contract modifications will be electronically signed within this new system, even for existing contracts.

To request access to the system, please click the appropriate link and follow the attached User Authorization Guide below:
Internal KYTC users:
External consultant users:
      https://kog.chfs.ky.gov (to establish a business account) then https://apps.transportation.ky.gov/professionalservices

In addition, a detailed User Guide has been developed to assist users navigate the system:

For any questions, please contact the Division of Professional Services at 502.564.4555.
Start Date: 9/4/2019 1:30 PM
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This page is maintained by: Michael.Shaw@ky.gov, who may be contacted to make corrections or changes.

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