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This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.

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NOTICE:  KYTC Utility Coordination Training & Certification

The Division of Right of Way, Utilities & Rails is offering a training course.  This training provides education on utilities and how they are coordinated with KYTC projects. The first day provides a high level understanding of conducting utility coordination through a project's development process. The second day is intended for utility coordinators and is also a certification requirement for firm performing utility coordination and inspection duties. There is an emphasis on utility impact avoidance, minimization, and the coordination of remaining impacts through utility relocations for the accommodation of roadway construction.

KYTC Utility Coordination Training & Certification
Prequalification Criteria & Instructions (pages 60-62)

Please register for training sessions held in Frankfort on March 21-22, May 16-17, or July 18-19 or contact Shanna.Morgan@uky.edu for more information.

Start Date: 1/27/2023 9:00 AM

NOTICE:  Revised Affidavit for Bidders, Offerors and Contractors

The Finance Cabinet has revised the required Affidavit for Bidders, Offerors and Contractors form as required by KRS 45A.110 and KRS 45A.115. Effective immediately, the revised Affidavit is required to be completed, signed, and uploaded to the Consultant Portal for a firm to be eligible for annual prequalifications. As before, this abbreviated form still includes an Effective Date and will remain in place for all submittals for one year until the Expiration Date. The terms and conditions have been removed from the form and will now be included directly within consultant contracts as an Appendix. Please see the linked Memorandum below for additional details.

Revised Affidavit Memo
Required Affidavit for Bidders, Offerors and Contractors

Note: This revised Affidavit will also permanently be available under the Forms tab at the top of this website.

Start Date: 1/26/2023 1:30 PM

NOTICE:  Brent Spence Bridge Corridor - Project Procurement Information

To ensure the ongoing sharing of information, the Brent Spence Management Team (BSMT) has posted the DRAFT Instructions to Offerors (ITO), the DRAFT Progressive Design-Build Contract (PDBC), a DRAFT PDBC Definitions exhibit, and the DRAFT project's Technical Requirements at the following link:  2/13/2023 DRAFT BSB Contract.  The BSMT is providing these DRAFTs to help identify and resolve concerns regarding the procurement, terms and conditions, the project's Technical Requirements, and evaluation/selection criteria.  The BSMT will entertain questions through the Comment or Questions portal on the Project Procurement Website's, or will take questions directly through the following email: bsbprocurement@dot.ohio.gov.  The BSMT will regularly update these documents until the release of the Final RFP scheduled for Feb 17, 2023.   Updates and/or revisions will be identified with each subsequent release.  Elements/Project Considerations document will no longer be updated as this recently released information is more comprehensive.  The Reference Information Documents (RIDs) have also been updated. Links to these documents can also be found under the DRAFT Contract Documents on the Brent Spence Project Procurement Website.

Interested Lead Offerors should contact the BSMT at the bsbprocurement@dot.ohio.gov email address if the Lead Offeror would like to hold a one-on-one meeting prior to Final RFP.  The BSMT will attempt to reasonably accommodate requests.

When the Brent Spence Project Procurement Website or DRAFT documents are updated, notification will be distributed.

Start Date: 1/17/2023 3:00 PM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the January Bulletin.

For all projects in the January Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 1/10/2023 9:00 AM

NOTICE:  Information for Brent Spence Bridge Corridor Project

The Ohio Department of Transportation (ODOT) and the Kentucky Transportation Cabinet (KYTC) continue to evaluate and update the plans for consultant services for assistance with the Brent Spence Bridge Corridor progressive design-build project. ODOT will be the lead agency and will manage the selection process with support and input from KYTC.

The Bi-State Management Team (BSMT) has made the decision to select 2 Cost Estimators as part of the January 17, 2023 Programmatic Selection Group - 2 selections with 1 posting.

Each Cost Estimator will develop independent cost estimates for the Project at the same milestones as the Progressive Design-Build Team (DBT). The purpose of the first Cost Estimator's involvement in the Project will be to validate the cost(s) and production proposals submitted by the DBT at each pricing milestone (Independent Cost Estimator (ICE)). The function of the second Cost Estimator is to develop a state Engineer's estimate prior to final pricing agreement in accordance with ORC 5517.01 (State Cost Estimator (SCE)).

The anticipated fee for both the State Cost Estimator (SCE) and the Independent Cost Estimator (ICE) agreements is $6.0 million each.

The Anticipated Scope for the ICE is the following:

Post design-build award, assist owners with development of a benchmark for evaluating the reasonableness of the contractor's proposed cost or price. The ICE will provide independent quantity take-offs and attend quantity reconciliation meetings with SCE, BSMT and Contractor to ensure quantities are accurate, and risks are assessed at the proper level.

The Anticipated Scope for the SCE is the following:

Post design-build award, assist owners with development of a benchmark for evaluating the reasonableness of the contractor's proposed cost or price. The SCE will attend quantity reconciliation meetings with ICE, BSMT and Contractor to ensure quantities are accurate and will provide independent quantity cost estimates to develop the state Engineer's estimate.

The ICE and SCE (State Cost Estimator) announcements can be found here: announce.pdf (state.oh.us)

Start Date: 1/9/2023 12:00 PM

The Kentucky Transportation Cabinet (KYTC) has issued this Draft Request for Proposal (draft RFP) to solicit feedback from potential proposers who intend to respond to the final RFP for Kentucky’s Electric Vehicle Charging Program. The final RFP will solicit proposals for the planning, deployment, operation and maintenance of Direct Current Fast Charging (DCFC) Electric Vehicle Supply Equipment Stations (EVSE Stations) throughout Kentucky at locations across the Commonwealth. This draft RFP and its contents are subject to change prior to the issuance of the final RFP.

The purpose of this draft RFP comment period is to:
  1. Solicit feedback from potential proposers on the selection method and process, and 
  2. Allow Potential Proposers to begin the process of coordinating with relevant stakeholders such as utilities, site hosts, EVSE suppliers, local contractors and others.
Organizations who wish to submit comments should provide one response only per entity and should not submit proposals or marketing materials as part of their responses. Potential proposers should also refrain from asking questions that relate specifically to their respective proposals. Rather, they should instead focus on reviewing the draft RFP and providing detailed comments to specific sections. Comments must be submitted using the Draft RFP Comment Form (Attachment 3). Comments shall be submitted to EVPlan@ky.gov no later than January 27, 2023.

KYTC will evaluate comments and make any necessary changes upon release of the final RFP, which is anticipated to be released in February 2023.

The final RFP will outline the process by which proposers can submit proposals for one or more EVSE projects at proposed sites (candidate sites). KYTC will then evaluate the proposals based on established evaluation criteria, and award grants to select proposers for select sites.

Thank you for your consideration of the draft RFP and your support of Kentucky’s Electric Vehicle Charging Program. The Draft RFP may be accessed via the following link: EV Charging Program - Draft RFP
Start Date: 1/4/2023 1:00 PM

NOTICE:  2023 Direct Costs for Mileage, Meals, and Lodging

The Division of Professional Services has updated annual reimbursement rates for 2023, as governed by 200 KAR 2:006. Please see the linked memorandum for specific reimbursement rates for mileage, meals, and lodging.
 
 
Note: This reference document will also permanently be available under the Policies & Forms​ tab at the top of this website.
Start Date: 1/3/2023 8:00 AM

NOTICE:  OpenRoads Design - Production-Hour Worksheet and Descriptions

To reflect the work items and expected level of effort of OpenRoads Design (ORD) the Divisions of Highway Design and Professional Services have worked along with our consultant partners to adjust the Production-Hour Worksheet and Descriptions guidance. This reference is expected to be updated by a later version as the process continues to evolve and more accurately reflect the work product. KYTC and consultant project teams should determine whether the previous InRoads standard or the new ORD version of the Production-Hour Worksheet and Descriptions should be utilized in order to best reflect the desired deliverables for a project.

Highway Design - Production-Hour Descriptions
Highway Design - Production-Hour Worksheet
Highway Design - Production-Hour Descriptions - ORD

Highway Design - Production-Hour Worksheet - ORD

Start Date: 12/13/2022 4:00 PM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the December Bulletin.

For all projects in the December Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 12/13/2022 9:00 AM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the November Bulletin.

For all projects in the November Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 11/8/2022 9:00 AM

NOTICE:  Brent Spence Bridge Corridor Independent Cost Estimator (ICE)

The Bi-State Management Team (BSMT) will be seeking the assistance of an Independent Cost Estimator (ICE) to provide independent cost estimating services for the Brent Spence Bridge Corridor Project (BSBC).  The ICE will work under the direction of BSBC Project Manager to develop an independent cost estimate for comparison with the Design-Build Team's estimate and the State's estimate created by the Administrator of Contracts & Estimating.  The DRAFT ICE Scope of Services and ICE Selection and Qualification Information are available for down loading at: https://ftp.dot.state.oh.us/pub/Districts/D08/116649/ICE/.  See ODOT's 10/31/2022 Consultant Announcement for additional information.

Start Date: 11/1/2022 8:00 AM

NOTICE:  Brent Spence Bridge Project Procurement Information

Over the past several months, the Ohio Department of Transportation and the Kentucky Transportation Cabinet have been in ongoing discussions related to the procurement of the Brent Spence Bridge Corridor Project. Given the current environment as it relates to project risk, inflationary trends, the need for ongoing engagement of the adjacent impacted communities and interested 3rd parties, the Brent Spence Management Team has made the decision to revise the procurement method from Value-Based Fixed-Price Design-Build (VBDB) to Progressive Design-Build (PDB).

Brent Spence Bridge Project Procurement Information

For additional information, please see the Brent Spence Procurement website for a more detailed schedule and the following link for more information: Brent Spence PDB Graphic. Please remember, this is only preliminary information and the BSMT will continue to entertain any comments or suggestions. Please email: BSBProcurement@dot.ohio.gov

Start Date: 8/22/2022 11:00 AM
NOTICE:  2022 Prequalification Criteria and Instructions Update
 
The Kentucky Transportation Cabinet has posted revisions to the Prequalification Criteria and Instructions document, which serves as the basis for determining minimum eligibility of firms within each service category. Each firm that desires to retain prequalifications or become prequalified with the Cabinet in any new service area must submit a full prequalification application prior to response to advertisement. These prequalifications are to be submitted electronically via the Consultant Portal by clicking the Consultant Management widget. Hard copy submittals are no longer received. The website to visit to submit prequalifications is https://apps.transportation.ky.gov/professionalservices.
 
Each firm must submit an updated Prequalification Application (TC 40-1 form) for review prior to the firm's annual renewal date. It is the sole responsibility of the firm to initiate a renewal of its prequalification with the Cabinet. The request should include a Certification of Professional Liability Insurance, a Certificate of Workers Compensation, an Employment Insurance policy, and a Financial Statement. The firm must also upload an annual affidavit of the Campaign Finance form, linked below. The firm must also comply with an Ethics Certification which is not a form and does not require a document upload. These documents shall be uploaded for review by Professional Services staff and retained for compliance. The firm may be removed from the Cabinet's listing of prequalified consultants if an application is not received within thirty (30) days of its annual renewal date. Please contact Ashley Jewell via email with any prequalification submittal process inquiries at ashley.jewell@ky.gov.
 
Please review the various links below for further details and reference:
 
The Division of Professional Services anticipates this document will remain until December 2023 when the next updates become available prior to the 2024 full renewal cycle.
 
Note: These reference documents will also permanently be available under the Prequalification tab at the top of this website.
Start Date: 1/7/2022 5:00 PM

NOTICE:  Consultant Portal Launch​

The Division of Professional Services has now launched the new online portal for consultants and KYTC project managers. This portal has migrated the information from and will overhaul our existing Sharepoint-based system into a more user-friendly interface for KYTC users. Consultants will also now be permitted with access to the enhanced project management database and contract document library. Full procurement workflows and contract status history are available, resulting in quicker procurement times.

All future advertisements and production-hour estimates will be submitted and contracts or contract modifications will be electronically signed within this new system, even for existing contracts.

To request access to the system, please click the appropriate link and follow the attached User Authorization Guide below:
Internal KYTC users:
External consultant users:
      https://kog.chfs.ky.gov (to establish a business account) then https://apps.transportation.ky.gov/professionalservices

In addition, a detailed User Guide has been developed to assist users navigate the system:

For any questions, please contact the Division of Professional Services at 502.564.4555.
Start Date: 9/4/2019 1:30 PM
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This page is maintained by: Michael.Shaw@ky.gov, who may be contacted to make corrections or changes.

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