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Professional Services

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Professional Services Announcements IN

This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.

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NOTICE:  ​Brent Spence Bridge Corridor Industry Forum

ODOT and KYTC is inviting companies interested in working on, engaging in, or leading the Brent Spence Bridge Corridor Design-Build Project to attend an Industry Forum scheduled for June 7, 2022 (beginning 9 am)  at the Northern Kentucky Convention Center.

Industry Forum Flyer

There is a link to register to attend within the Flyer, and if attending, please register utilizing the Flyer's link.

ODOT and KYTC will also offer the opportunity for One-on-One meetings to interested DB Contract Leads.  One-on-One meetings will be held in the afternoon.  The flyer registers you for the forum, but interested DB Contract Leads must send a request for a One-on-One meeting to: BSBProcurement@dot.ohio.gov

The Brent Spence Procurement website will be updated as procurement information becomes available.

Start Date: 5/16/2022 12:00 PM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the May Bulletin.

For all projects in the May Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 5/10/2022 9:00 AM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the April Bulletin.

For all projects in the April Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 4/12/2022 9:00 AM
NOTICE:  Brent Spence Bridge Corridor Project - Design-Build Procurement Assistance - Invitation to Bid

The Ohio Department of Transportation (ODOT) and the Kentucky Transportation Cabinet (KYTC) are seeking consultant services for assistance with Design-Build Procurement of the Brent Spence Bridge Corridor Project.  The project will reconstruct approximately 5 miles of I-71/75 in Kentucky and approximately 1.5 miles in Ohio and will include construction of a new companion bridge to the Brent Spence Bridge.

ODOT and KYTC have established the following dates for firms interested in discussing this agreement with the Selection Committee and support staff:
April 5, 2022
April 11, 2022
Each firm and/or team will be given 1 hour to discuss the project with staff. To schedule a time, please contact Stephanie Houk, stephanie.houk@dot.ohio.gov, 513-933-6676.

The announcement on ODOT’s website can be found at the following link: Click here to view ODOT's posted announcements  *Updated 4-11-22

The Draft Scope of Services, prequalification requirements, and selection subfactors can be found here: Click here to view Brent Spence Bridge Corridor - Design-Build Procurement Assistance Scope  *Updated 4-8-22
Start Date: 3/21/2022 1:00 PM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the March Bulletin.

For all projects in the March Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 3/8/2022 9:00 AM

NOTICE:   Invitation to Register: KYTC Utility Coordination Training and Certification

The Kentucky Transportation Cabinet has partnered with the KY Transportation Center, Technology Transfer Program to present four, two-day workshops on Utility Coordination. The purpose of this training is to help KYTC determine if a firm is capable of conducting utility coordination through the project development process inclusive of early utility involvement. The course has an emphasis on impact avoidance or minimization and the coordination of remaining impacts through utility relocations for the accommodation of roadway construction. Training will consist of in-person, classroom-style learning.

Individuals will participate in discussion-based lectures, hands on demonstrations, and will take a 50-question multiple choice exam at the end of Day 2. If a participant is interested in informational purposes only, they may attend only Day 1. If a participant is looking for qualification, they must attend both Day 1 and Day 2 and successfully complete the exam at the end of Day 2.

Seats will be made available to Kentucky Transportation Cabinet employees and Private Industry agencies. Each Private Industry will be allotted one person from their company to register to ensure all companies have a spot. If a course does not reach target registration, more spots will be opened up to companies to send additional participants.

To register click on the corresponding date on the attached flyer or use this link: https://www.kyt2.com/training/utility-coordination-training

If you have any questions, please contact Megan Martin at megan.perrin@uky.edu.

Start Date: 1/25/2022 9:00 AM
NOTICE:  2022 Prequalification Criteria and Instructions Update
 
The Kentucky Transportation Cabinet has posted revisions to the Prequalification Criteria and Instructions document, which serves as the basis for determining minimum eligibility of firms within each service category. Each firm that desires to retain prequalifications or become prequalified with the Cabinet in any new service area must submit a full prequalification application prior to response to advertisement. These prequalifications are to be submitted electronically via the Consultant Portal by clicking the Consultant Management widget. Hard copy submittals are no longer received. The website to visit to submit prequalifications is https://apps.transportation.ky.gov/professionalservices.
 
Each firm must submit an updated Prequalification Application (TC 40-1 form) for review prior to the firm's annual renewal date. It is the sole responsibility of the firm to initiate a renewal of its prequalification with the Cabinet. The request should include a Certification of Professional Liability Insurance, a Certificate of Workers Compensation, an Employment Insurance policy, and a Financial Statement. The firm must also upload an annual affidavit of the Campaign Finance form, linked below. The firm must also comply with an Ethics Certification which is not a form and does not require a document upload. These documents shall be uploaded for review by Professional Services staff and retained for compliance. The firm may be removed from the Cabinet's listing of prequalified consultants if an application is not received within thirty (30) days of its annual renewal date. Please contact Ashley Jewell via email with any prequalification submittal process inquiries at ashley.jewell@ky.gov.
 
Please review the various links below for further details and reference:
 
The Division of Professional Services anticipates this document will remain until December 2023 when the next updates become available prior to the 2024 full renewal cycle.
 
Note: These reference documents will also permanently be available under the Prequalification tab at the top of this website.
Start Date: 1/7/2022 5:00 PM

NOTICE:  2022 Direct Costs for Mileage, Meals, and Lodging

The Division of Professional Services has updated annual reimbursement rates for 2022, as governed by 200 KAR 2:006. Please see the linkrd memorandum for specific reimbursement rates for mileage, meals, and lodging.
 
 
Note: This reference document will also permanently be available under the Policies & Forms​ tab at the top of this website.
Start Date: 1/3/2022 8:00 AM

​NOTICE:  External Audit - PPP Forgiveness Postion

Staff from the Kentucky Transportation Cabinet (KYTC) worked collaboratively with partners in the architectural and engineering (A/E) consultant industry, other state DOTs, and the Federal Highway Administration (FHWA) to determine how and when A/E firms will be required to provide credit to contracts/projects when Paycheck Protection Program (PPP) loans are forgiven by the Small Business Administration and effectively become grants to A/E firms that receive such loans. Such treatment is required through operation of Federal Acquisition Regulation (FAR) 31.201-5 (codified at 48 CFR § 31.201-5), which provides, in part, that "[t]he applicable portion of any income, rebate, allowance, or other credit relating to any allowable cost and received by, or accruing to, the contractor shall be credited to the Government either as a cost reduction or by cash refund."

On April 14, 2021, KYTC sent the Kentucky Division of the Federal Highway Administration a list of questions in connection with PPP loan forgiveness. FHWA headquarters staff have communicated their views on the issues through presentations and discussions with various state DOT auditors, including KYTC staff, and the FHWA issued Memorandum HCFB-30 on March 24, 2021 to provide further guidance and clarification. Accordingly, we have reached the following conclusions and recommended practices regarding the application of credits for PPP Loan forgiveness to KYTC A/E contracts.

FHWA PPP Memo
 

Our position is stated in the above guidance and can also be found on the External Audits webpage, https://transportation.ky.gov/Audits/Pages/External-Audit.aspx

Start Date: 5/13/2021 11:00 AM

NOTICE:  Consultant Portal Launch​

The Division of Professional Services has now launched the new online portal for consultants and KYTC project managers. This portal has migrated the information from and will overhaul our existing Sharepoint-based system into a more user-friendly interface for KYTC users. Consultants will also now be permitted with access to the enhanced project management database and contract document library. Full procurement workflows and contract status history are available, resulting in quicker procurement times.

All future advertisements and production-hour estimates will be submitted and contracts or contract modifications will be electronically signed within this new system, even for existing contracts.

To request access to the system, please click the appropriate link and follow the attached User Authorization Guide below:
Internal KYTC users:
External consultant users:
      https://kog.chfs.ky.gov (to establish a business account) then https://apps.transportation.ky.gov/professionalservices

In addition, a detailed User Guide has been developed to assist users navigate the system:

 
For any questions, please contact the Division of Professional Services at 502.564.4555.
Start Date: 9/4/2019 1:30 PM
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This page is maintained by: Michael.Shaw@ky.gov, who may be contacted to make corrections or changes.

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