Professional Services

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Professional Services Announcements IN

This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.

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Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the September Bulletin.

For all projects in the September Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 9/13/2022 9:00 AM

NOTICE:  Brent Spence Bridge Corridor Project Information

The Ohio Department of Transportation and Kentucky Transportation Cabinet have identified consultant service needs and a tentative schedule to support the agencies during the delivery of the Brent Spence Bridge Corridor Project.  Information can be found at the following link:

09-06-22 Posting Date | Ohio Department of Transportation

Start Date: 9/6/2022 10:00 AM

NOTICE:  Brent Spence Bridge Project Procurement Information

Over the past several months, the Ohio Department of Transportation and the Kentucky Transportation Cabinet have been in ongoing discussions related to the procurement of the Brent Spence Bridge Corridor Project. Given the current environment as it relates to project risk, inflationary trends, the need for ongoing engagement of the adjacent impacted communities and interested 3rd parties, the Brent Spence Management Team has made the decision to revise the procurement method from Value-Based Fixed-Price Design-Build (VBDB) to Progressive Design-Build (PDB).

Brent Spence Bridge Project Procurement Information

For additional information, please see the Brent Spence Procurement website for a more detailed schedule and the following link for more information: Brent Spence PDB Graphic. Please remember, this is only preliminary information and the BSMT will continue to entertain any comments or suggestions. Please email: BSBProcurement@dot.ohio.gov

Start Date: 8/22/2022 11:00 AM

NOTICE:  East End Crossing Tunnel Operation & Maintenance RFQ

The Kentucky Transportation Cabinet (Cabinet) is issuing this Request for Qualifications (RFQ) for the purpose of soliciting Statements of Qualifications (SOQs) from qualified entities (Proposers) to provide operation and maintenance (O&M) services associated with the East End Crossing Tunnel.  The scope of work includes the operation and maintenance of approximately three miles of KY 841(I265) in Jefferson County, KY, between I-71 and the Ohio River, which includes operation and maintenance of the East End Crossing Tunnel (Work).

The Cabinet will follow a two-phase procurement process for this solicitation. The phases will be an RFQ Phase and a Request for Proposal (RFP) Phase. The first phase is the solicitation of SOQs, which is the purpose of this RFQ. A Proposer that submits a SOQ in response to this RFQ will be evaluated based on the criteria identified in Section 5 (Evaluation Process and Criteria). Based on the SOQs, the Cabinet will prepare a short-list of Proposers to participate in the second phase of the procurement process. The Cabinet anticipates selecting no more than four Proposers submitting a SOQ to be short-listed.

a. Notice of Upcoming Operations and Maintenance Procurement Alternative Delivery Project

b. 22-9001-Jefferson County-RFQ

c. 22-9001 - Jefferson County - RFP Appendices

d. 22-9001 Jefferson County-RID Documents

Proposers may submit written questions and requests for clarification to the Cabinet at any time prior to 3:00 pm local time August 26, 2022.  All questions concerning this RFQ must be submitted via email to KYTC.EECTOM@ky.gov, attention Tracy Nowaczyk. The email must include "East End Crossing Tunnel" in the subject line and have Appendix B – Questions and Answers completed as an attachment.

Start Date: 8/16/2022 3:00 PM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the August Bulletin.

For all projects in the August Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 8/9/2022 9:00 AM

​NOTICE:  Consultant Pay Estimates

Effective July 25, 2022, the Division of Accounts will no longer accept Consultant Pay Estimates that have multiple attachments. There is to be one (1) PDF attachment and all documents must be in the order listed below. All sheets must also be right side up, rather than sideways or upside down. This format is a requirement of their electronic SharePoint file system. Please see below for the necessary documentation that the Division of Accounts is requiring to process invoices.

  • eMARS Cover Page (Provided by the Division of Professional Services)
  • Consultant Pay Estimate Sheet (TC 40-408)
  • Email Chain with Approvals
  • PSC Form
  • Letter Agreement (If applicable)
  • Consultant Monthly Report

Any submitted invoice that does not meet these standards will be rejected, incurring a delay in reimbursement. Please feel free to contact Melanie Young or Clairessa Hamilton in our office if you have any inquiries. 

Start Date: 7/25/2022 3:00 PM
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the July Bulletin.

For all projects in the July Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 7/12/2022 8:55 AM
NOTICE:  2022 Prequalification Criteria and Instructions Update
 
The Kentucky Transportation Cabinet has posted revisions to the Prequalification Criteria and Instructions document, which serves as the basis for determining minimum eligibility of firms within each service category. Each firm that desires to retain prequalifications or become prequalified with the Cabinet in any new service area must submit a full prequalification application prior to response to advertisement. These prequalifications are to be submitted electronically via the Consultant Portal by clicking the Consultant Management widget. Hard copy submittals are no longer received. The website to visit to submit prequalifications is https://apps.transportation.ky.gov/professionalservices.
 
Each firm must submit an updated Prequalification Application (TC 40-1 form) for review prior to the firm's annual renewal date. It is the sole responsibility of the firm to initiate a renewal of its prequalification with the Cabinet. The request should include a Certification of Professional Liability Insurance, a Certificate of Workers Compensation, an Employment Insurance policy, and a Financial Statement. The firm must also upload an annual affidavit of the Campaign Finance form, linked below. The firm must also comply with an Ethics Certification which is not a form and does not require a document upload. These documents shall be uploaded for review by Professional Services staff and retained for compliance. The firm may be removed from the Cabinet's listing of prequalified consultants if an application is not received within thirty (30) days of its annual renewal date. Please contact Ashley Jewell via email with any prequalification submittal process inquiries at ashley.jewell@ky.gov.
 
Please review the various links below for further details and reference:
 
The Division of Professional Services anticipates this document will remain until December 2023 when the next updates become available prior to the 2024 full renewal cycle.
 
Note: These reference documents will also permanently be available under the Prequalification tab at the top of this website.
Start Date: 1/7/2022 5:00 PM

NOTICE:  2022 Direct Costs for Mileage, Meals, and Lodging

The Division of Professional Services has updated annual reimbursement rates for 2022, as governed by 200 KAR 2:006. Please see the linkrd memorandum for specific reimbursement rates for mileage, meals, and lodging.
 
 
Note: This reference document will also permanently be available under the Policies & Forms​ tab at the top of this website.
Start Date: 1/3/2022 8:00 AM

NOTICE:  Consultant Portal Launch​

The Division of Professional Services has now launched the new online portal for consultants and KYTC project managers. This portal has migrated the information from and will overhaul our existing Sharepoint-based system into a more user-friendly interface for KYTC users. Consultants will also now be permitted with access to the enhanced project management database and contract document library. Full procurement workflows and contract status history are available, resulting in quicker procurement times.

All future advertisements and production-hour estimates will be submitted and contracts or contract modifications will be electronically signed within this new system, even for existing contracts.

To request access to the system, please click the appropriate link and follow the attached User Authorization Guide below:
Internal KYTC users:
External consultant users:
      https://kog.chfs.ky.gov (to establish a business account) then https://apps.transportation.ky.gov/professionalservices

In addition, a detailed User Guide has been developed to assist users navigate the system:

For any questions, please contact the Division of Professional Services at 502.564.4555.
Start Date: 9/4/2019 1:30 PM
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This page is maintained by: Michael.Shaw@ky.gov, who may be contacted to make corrections or changes.

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