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Professional Services

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Professional Services Announcements IN

This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.

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NOTICE:  October Procurement Bulletin 2021-04 is now available
 
2021-04 - Statewide Utility Management
2021-04 - Statewide NBIS Safety Inspection Services
2021-04 - Statewide Bridge Inspection Services
2021-04 - Truck Parking Plan
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the October Bulletin.

For all projects in the October Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

 

To establish an account and access the system, please follow the following two-step process:

Start Date: 10/13/2020 9:00 AM

​NOTICE: OpenRoads Designer Migration

The Division of Highway Design announced at the 2020 Partnering Conference that Bentley Systems is providing guidance for converting InRoads project data, including SelectSeries 2, to OpenRoads Designer. The links below will take you to a communities post providing more information and guidance on the conversion process, as well as links to provide additional conversion tools specific to KYTC CAD Standards. Please contact Kevin Martin for any ORD guidance.


ORD information and conversion guidance link
Point Feature Mapping link
Component Feature Mapping link

Start Date: 9/29/2020 12:30 PM

NOTICE:  Project Managers Bootcamp Xpress

The Kentucky Transportation Cabinet's (KYTC) mission is "to provide a safe, efficient, environmentally sound and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky."  In an effort to improve its project delivery success rate and ability to carry out its mission, KYTC has partnered with the Kentucky Transportation Center (KTC) to develop and deliver Project Manager's Boot Camp Xpress (XPress) training. The Cabinet requires all consultant project managers intending to undertake project management duties for project-specific contracts on behalf of the Cabinet to have attended Xpress or be enrolled for the next available offering.

The next offering of Xpress is scheduled for December 8 and 10, 2020. All course activities will be held virtually.  Presentations will begin at 10:00 am and conclude by 3:30 pm on both days. Registration is now open online at:  https://www.kyt2.com/conferences/bootcamp

The Xpress registration fee is $425.  Please note: once registered, there is a $50 cancellation fee and a $50 change fee (e.g. changing who is attending from your firm).  If a prospective attendee cancels within two weeks of the training, they will not receive a refund.  If you have any questions, please contact Candice Wallace (Candice.Wallace@uky.edu) at the Kentucky Transportation Center instead of the Division of Professional Services.

To date, 250 students have attended Xpress. Praise for the course has been nearly unanimous, and it has been strongly endorsed by the Cabinet's leadership as well as the consultant community. We look forward to seeing you at Xpress!

Start Date: 9/14/2020 12:00 PM
NOTICE:  September Procurement Bulletin 2021-03 is now available

2021-03 - Questions & Corrections  *Updated 9/10/20
2021-03 - Kenton | 6-1086 | KY-8
2021-03 - Daviess | 2-8854 | KY-3143
2021-03 - Statewide Right of Way Appraisal Services
2021-03 - Statewide Right of Way Appraisal Review Services
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the September Bulletin.

For all projects in the September Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

 

To establish an account and access the system, please follow the following two-step process:

Start Date: 9/8/2020 9:00 AM

NOTICE:  Statewide Utility Management Webinar  *Updated 9/15/20

In coordination with the Division of Right of Way & Utilities/Rails, the Division of Professional Services anticipates advertising for Statewide Utility Management services in the October Bulletin.  Project Manager (Jennifer McCleve) will host a webinar on September 24 at 1pm to discuss the contract's prequalification categories, expected scope of services, and requirements to be included within the consultant's response to announcement.  We will provide a brief overview of the Request for Proposal for Utility Management service contract and afford attendees an opportunity to ask questions about the proposed RFP.  

All firms are permitted to attend this webinar; however, to be eligible to respond to the Statewide Utility Management service contract, any consultant team must be prequalified in each required service by November 4.  Please contact jennifer.mccleve@ky.gov to request login credentials to the webinar.

Start Date: 9/1/2020 4:00 PM
NOTICE:  August Procurement Bulletin 2021-02 is now available

2021-02 - Rowan | 9-8915 | KY-801
2021-02 - Breathitt | 10-375 | KY-205
2021-02 - Bullitt | 5-347.51 | KY-44
2021-02 - Hopkins | 2-8305 | US-41
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the August Bulletin.

For all projects in the August Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

 

To establish an account and access the system, please follow the following two-step process:

Start Date: 8/11/2020 9:00 AM

NOTICE:  Electronic Consultant Response Instructions  *Updated 7/28/20

The Division of Professional Services has updated the instructions for consultant's response to announcement. The new Announcement Response widget will launch on Thursday, July 30. Beginning with the July Bulletin due August 5 and for each subsequent KYTC Professional Services Procurement Bulletin, firms will be required to respond within the Consultant Portal using the Announcement Response widget. Prequalified firms desiring to provide engineering or engineering-related services must submit their electronic response to any advertisement in the format described within the subject document. Hard copy responses are no longer accepted in any format.

 

Note: This reference document will permanently be available under the Bulletins tab at the top of this website.

Start Date: 7/14/2020 8:00 AM
​NOTICE:  Enacted Highway Plan Database
 
The Kentucky Transportation Cabinet has enacted the biennial Highway Plan, seeking to address the backlog of pavement and bridge needs while pursuing highway improvement projects that provide enhanced roadway safety, improved regional access, and the potential for increased economic opportunity to each geographic region of Kentucky. The Highway Plan consists of projects to address bridge and pavement needs, as well as critical roadway safety improvements, road widening, reconstruction, construction of new routes, and interchange improvements.
 
The Division of Professional Services has made available to the consultant industry a comprehensive record of projects endorsed within the Highway Plan. This database outlines scheduled project phases and funding information for each project recognized from FY20 through FY26, although sufficient funding is only available for a portion of those within the biennium. A core group of these projects may be solicited for consultant services to responsibly address infrastructure priorities across Kentucky and later shown on the Division of Professional Services list of Potential Projects for Advertisement. Please contact the appropriate District Office for additional information regarding any specific project.
 
2020 Enacted Highway Plan Database
Start Date: 6/23/2020 11:00 AM
NOTICE:  Project Managers Bootcamp Xpress
 
The Kentucky Transportation Cabinet's (KYTC) Mission is "to provide a safe, efficient, environmentally sound and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky." As part of its continuing efforts to improve its project delivery success rate and execute its mission, KYTC has partnered with the Kentucky Transportation Center (KTC) to develop and deliver Project Manager's Boot Camp XPress training. KYTC requires that all consultant project managers who will be assigned project management duties for a project-specific contract on behalf of the Cabinet to have attended Xpress or be enrolled in the next available offering.
 
We have not scheduled the next offering of Xpress. However, we encourage you to contact Candice Wallace (Candice.Wallace@uky.edu) at KTC to have your name added to the waitlist. People on the waitlist are guaranteed a seat in the next training. Candice will contact all people on the waitlist once the next offering of Xpress is scheduled so they can formally register for the training.
 
To date, over 200 students have attended XPress. Not only has it been strongly endorsed by Cabinet leadership, attendees from the consultant community have enthusiastically praised the course. We look forward to you joining us at the next XPress!
Start Date: 4/2/2020 12:00 PM
NOTICE:  2020 Prequalification Criteria and Instructions Update
 
The Kentucky Transportation Cabinet has posted revisions to the Prequalification Criteria and Instructions document, which serves as the basis for determining minimum eligibility of firms within each service category. Each firm that desires to retain prequalifications or become prequalified with the Cabinet in any new service area must submit a full prequalification application prior to response to advertisement. These prequalifications are to be submitted electronically rather than via hard copy as in the past. The website to visit to submit prequalifications is https://apps.transportation.ky.gov/professionalservices.
 
Each firm must submit an updated Prequalification Application (TC 40-1 form) for review prior to the firm's annual renewal date. It is the sole responsibility of the firm to initiate a renewal of its prequalification with the Cabinet. If the firm makes no effort within thirty (30) days of its annual renewal date, then the firm is automatically removed from the Cabinet's listing of prequalified consultants. The request should include a Certification of Professional Liability Insurance, a Certificate of Workers Compensation, an Employment Insurance policy, and a Financial Statement. These documents shall be uploaded for review by Professional Services staff and retained for compliance.
 
Please review the links below for further details and information:
 
The Division of Professional Services anticipates this document will remain until December 2021 when the next updates become available prior to the 2022 full renewal cycle.
 
Note: These reference documents will also permanently be available under the Prequalification tab at the top of this website.
Start Date: 1/23/2020 5:30 PM
​NOTICE:  2020 Direct Costs for Mileage, Per Diem and Hotel
 
The Transportation Cabinet has provided annual reimbursement rates for 2020, as governed by 200 KAR 2:006. Please see the memorandum for specific reimbursement rates, linked below.
 
 
Note: This reference document will also permanently be available under the Policies & Forms​ tab at the top of this website.
Start Date: 1/14/2020 11:00 AM

​NOTICE:  Consultant Portal Launch​

The Division of Professional Services has now launched the new online portal for consultants and KYTC project managers. This portal has migrated the information from and will overhaul our existing Sharepoint-based system into a more user-friendly interface for KYTC users. Consultants will also now be permitted with access to the enhanced project management database and contract document library. Full procurement workflows and contract status history are available, resulting in quicker procurement times.

All future advertisements and production-hour estimates will be submitted and contracts or contract modifications will be electronically signed within this new system, even for existing contracts.

To request access to the system, please click the appropriate link and follow the attached User Authorization Guide below:
Internal KYTC users:
External consultant users:
      https://kog.chfs.ky.gov (to establish a business account) then https://apps.transportation.ky.gov/professionalservices

In addition, a detailed User Guide has been developed to assist users navigate the system:

For any questions, please contact the Division of Professional Services at 502.564.4555.
Start Date: 9/4/2019 1:30 PM
Current Events
Oct
21
2nd Sel Kenton 6-1086
8:00 am to 9:00 am
Oct
21
2nd Sel Daviess 2-8854.00
9:00 am to 10:00 am
Oct
21
2nd Sel SW Right of Way App Review
12:00 pm to 1:00 pm
Oct
21
2nd Sel SW Right of Way Appraisal
1:00 PM to 2:00 PM
Nov
4
October Responses Due
Responses are due by 4:30pm ET
Nov
9
1st Sel STWD Bridge Inspection Serv
8:30 am to 9:00 am
Nov
9
1st Selection STWD Utility Management
9:00 am to 9:30 am
Nov
9
1st Selec STWD NBIS Safety Inspection
9:30 am to 10:00 am
Nov
9
1st Selection Truck Parking Plan
10:30 to 11:00 am
Nov
10
November Procurement Bulletin Posted
Advertisement for Consultant Services
Nov
16
Short-List Meeting Truck Parking Plan
9:00 am to 10:00 am
Nov
24
Interviews/Final Sel Truck Parking
8:00 am to 2:00 pm
Nov
25
2nd Sel STWD Utility Management
9:00 am to 10:00 am
Nov
25
2nd Sel STWD NBIS Safety Insp Services
10:00 am to 11:00 am
Nov
25
2nd Sel STWD Bridge Inspection Serv
11:00 am to 12:00 pm
Dec
2
November Responses Due
Responses are due by 4:30pm ET
Dec
8
December Procurement Bulletin Posted
Advertisement for Consultant Services
Jan
6
December Responses Due
Responses are due by 4:30pm ET
This page is maintained by: Michael.Shaw@ky.gov, who may be contacted to make corrections or changes.

Central Office Contact

200 Mero St Frankfort, KY
Contact Form
(502) 564-4890
Transportation.ky.gov

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