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Professional Services

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Professional Services Announcements IN

This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.

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​NOTICE:  External Audit - PPP Forgiveness Postion

Staff from the Kentucky Transportation Cabinet (KYTC) worked collaboratively with partners in the architectural and engineering (A/E) consultant industry, other state DOTs, and the Federal Highway Administration (FHWA) to determine how and when A/E firms will be required to provide credit to contracts/projects when Paycheck Protection Program (PPP) loans are forgiven by the Small Business Administration and effectively become grants to A/E firms that receive such loans. Such treatment is required through operation of Federal Acquisition Regulation (FAR) 31.201-5 (codified at 48 CFR § 31.201-5), which provides, in part, that "[t]he applicable portion of any income, rebate, allowance, or other credit relating to any allowable cost and received by, or accruing to, the contractor shall be credited to the Government either as a cost reduction or by cash refund."

On April 14, 2021, KYTC sent the Kentucky Division of the Federal Highway Administration a list of questions in connection with PPP loan forgiveness. FHWA headquarters staff have communicated their views on the issues through presentations and discussions with various state DOT auditors, including KYTC staff, and the FHWA issued Memorandum HCFB-30 on March 24, 2021 to provide further guidance and clarification. Accordingly, we have reached the following conclusions and recommended practices regarding the application of credits for PPP Loan forgiveness to KYTC A/E contracts.

FHWA PPP Memo
 

Our position is stated in the above guidance and can also be found on the External Audits webpage, https://transportation.ky.gov/Audits/Pages/External-Audit.aspx

Start Date: 5/13/2021 11:00 AM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the May Bulletin.

For all projects in the May Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 5/11/2021 9:00 AM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the April Bulletin.

For all projects in the April Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

Start Date: 4/13/2021 9:00 AM

NOTICE:  Design-Build - 21-9001 Henderson County – I-69 Ohio River Crossing Section 1  *Updated 4/23/21

The Kentucky Transportation Cabinet (KYTC) will be seeking teams of Contractors and Consultants for an upcoming Design Build project to construct Section 1 of the I-69 Ohio River Crossing in the City and County of Henderson. The project will include:

       •  Upgrades to a 2.4-mile portion of the existing US-41 from KY-425 to the US-41 bridge over CSX railroad bridge north of KY-351, which will be redesignated as I-69, including reconstruction of the KY-351 interchange, removal of the KY-2084 interchange and ramp improvements at the Audubon Parkway, and

       •  Construction of a 2.9-mile new alignment section of I-69 from the CSX railroad bridge north of KY-351, running north and east to the intersection with US-60 near Bethel Tillman Road and the US-60 bridge over CSX, including construction of new interchanges at US-41 and US-60. KYTC will allow alternative pavement designs for new or reconstructed pavements.

  • Notice to Industry                                 April 1, 2021
  • Final ITP and RFP Issued                       October 25, 2021
  • Technical/Price Proposals Due              November 9, 2021
  • Contract Award                                     December 29, 2021
  • Project Completion                               June 2025

Information will be located on the KYTC Division of Construction Procurement webpage under the Design Build Projects. The link to this project is https://transportation.ky.gov/Construction-Procurement/Pages/Design-Build-Projects.aspx

 
 

If you have questions, please contact the Division of Construction Procurement at (502) 564-3500.

Start Date: 4/1/2021 12:00 PM
 
 

Note:  Prequalified consultant engineering firms desiring to provide these services must submit their electronic response to any project. We will not be accepting hard copy responses in any format for the March Bulletin.

For all projects in the March Bulletin, all firms shall submit electronic Consultant Responses to Advertisement to the new Announcement Response widget found within the Consultant Portal. Any user must have an account as a System Administrator, Project Manager, or Read Only access to the system to submit a Consultant Response. Any proposed Project Manager must also have an account for identification within the system.

 

To establish an account and access the system, please follow the following two-step process:

Start Date: 3/9/2021 9:00 AM

NOTICE:  I-69 ORX Section 1 Organizational Conflict of Interest

The Kentucky Transportation Cabinet is considering pursuing a design build delivery model later this year on I-69 ORX Section 1. Based on 23 CFR 636.116, the Cabinet has determined that consultant firms do not have an "Organizational Conflict of Interest" to pursue "Design-Build" teaming arrangements associated with I-69 ORX Section 1 unless the firm is currently under KYTC's I-69 ORX Section 1 contract (Agreement Number 2020-09-1) procured by The Division of Professional Services.  Please contact the Cabinet's Project Manager with any questions at gvalentine@ky.gov.

Start Date: 2/8/2021 10:00 AM

NOTICE:  Consultant Selection Debriefing Policy

The Transportation Cabinet has revised its Consultant Selection Debriefing policy. Please see the linked Memorandum below for additional details.

Revised Debriefing Policy Memo

Note: This revised Debriefing Policy will also permanently be available under the 
Policies & Forms tab at the top of this website.

Start Date: 1/19/2021 4:00 PM
NOTICE:  2021 Direct Costs for Mileage, Per Diem and Hotel
 
The Transportation Cabinet has provided annual reimbursement rates for 2021, as governed by 200 KAR 2:006. Please see the memorandum for specific reimbursement rates, linked below.
 
 
Note: This reference document will also permanently be available under the Policies & Forms​ tab at the top of this website.
Start Date: 1/15/2021 2:00 PM

NOTICE:  Electronic Consultant Response Instructions  *Updated 7/28/20

The Division of Professional Services has updated the instructions for consultant's response to announcement. The new Announcement Response widget will launch on Thursday, July 30. Beginning with the July Bulletin due August 5 and for each subsequent KYTC Professional Services Procurement Bulletin, firms will be required to respond within the Consultant Portal using the Announcement Response widget. Prequalified firms desiring to provide engineering or engineering-related services must submit their electronic response to any advertisement in the format described within the subject document. Hard copy responses are no longer accepted in any format.

 

Note: This reference document will permanently be available under the Bulletins tab at the top of this website.

Start Date: 7/14/2020 8:00 AM
 
The Kentucky Transportation Cabinet has enacted the biennial Highway Plan, seeking to address the backlog of pavement and bridge needs while pursuing highway improvement projects that provide enhanced roadway safety, improved regional access, and the potential for increased economic opportunity to each geographic region of Kentucky. The Highway Plan consists of projects to address bridge and pavement needs, as well as critical roadway safety improvements, road widening, reconstruction, construction of new routes, and interchange improvements.
 
The Division of Professional Services has made available to the consultant industry a comprehensive record of projects endorsed within the Highway Plan. This database outlines scheduled project phases and funding information for each project recognized from FY20 through FY26, although sufficient funding is only available for a portion of those within the biennium. A core group of these projects may be solicited for consultant services to responsibly address infrastructure priorities across Kentucky and later shown on the Division of Professional Services list of Potential Projects for Advertisement. Please contact the appropriate District Office for additional information regarding any specific project.
 
Start Date: 6/23/2020 11:00 AM
NOTICE:  2020 Prequalification Criteria and Instructions Update
 
The Kentucky Transportation Cabinet has posted revisions to the Prequalification Criteria and Instructions document, which serves as the basis for determining minimum eligibility of firms within each service category. Each firm that desires to retain prequalifications or become prequalified with the Cabinet in any new service area must submit a full prequalification application prior to response to advertisement. These prequalifications are to be submitted electronically rather than via hard copy as in the past. The website to visit to submit prequalifications is https://apps.transportation.ky.gov/professionalservices.
 
Each firm must submit an updated Prequalification Application (TC 40-1 form) for review prior to the firm's annual renewal date. It is the sole responsibility of the firm to initiate a renewal of its prequalification with the Cabinet. If the firm makes no effort within thirty (30) days of its annual renewal date, then the firm is automatically removed from the Cabinet's listing of prequalified consultants. The request should include a Certification of Professional Liability Insurance, a Certificate of Workers Compensation, an Employment Insurance policy, and a Financial Statement. These documents shall be uploaded for review by Professional Services staff and retained for compliance.
 
Please review the links below for further details and information:
 
The Division of Professional Services anticipates this document will remain until December 2021 when the next updates become available prior to the 2022 full renewal cycle.
 
Note: These reference documents will also permanently be available under the Prequalification tab at the top of this website.
Start Date: 1/23/2020 5:30 PM

NOTICE:  Consultant Portal Launch​

The Division of Professional Services has now launched the new online portal for consultants and KYTC project managers. This portal has migrated the information from and will overhaul our existing Sharepoint-based system into a more user-friendly interface for KYTC users. Consultants will also now be permitted with access to the enhanced project management database and contract document library. Full procurement workflows and contract status history are available, resulting in quicker procurement times.

All future advertisements and production-hour estimates will be submitted and contracts or contract modifications will be electronically signed within this new system, even for existing contracts.

To request access to the system, please click the appropriate link and follow the attached User Authorization Guide below:
Internal KYTC users:
External consultant users:
      https://kog.chfs.ky.gov (to establish a business account) then https://apps.transportation.ky.gov/professionalservices

In addition, a detailed User Guide has been developed to assist users navigate the system:

 
For any questions, please contact the Division of Professional Services at 502.564.4555.
Start Date: 9/4/2019 1:30 PM
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This page is maintained by: Michael.Shaw@ky.gov, who may be contacted to make corrections or changes.

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