Utility Coordination

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The Utilities and Rail Branch administers the Kentucky Transportation Cabinet's Utility Relocation function,  Railroad Coordination, and the Railroad Crossing Safety Program.
 
Towards the goal of Utility Relocation, the Branch supports the District Utilities Supervisors statewide. This is achieved through the review of relocation plans, proposals, agreements, and active support of District utility personnel. The Branch facilitates relocation agreements, invoice payments, and coordination of work with other agencies and other Cabinet Divisions.
 
The Cabinet’s utility relocation process is designed to be as flexible as possible to allow utility companies to utilize their own planning, design, construction, and accounting procedures to the greatest extent.  Proactive utility coordination early in the project life cycle will minimize the amount of effort needed later in the project or during construction and minimizes costly and time-consuming unexpected issues.
 
The Cabinet encourages avoidance of utility facilities by providing the design team with information, analysis, and subject matter expertise to avoid potential utility impacts.  If those impacts are unavoidable, staff will work to relocate utility facilities within a project in an orderly and fiscally responsible manner.  The process emphasizes communication among those whose work impacts utility coordination in transportation projects including communication between the Utilities and Rail Branch and utility owners to accurately identify and resolve issues with facilities that are affected by transportation projects as early as possible in the project life cycle.
 
KURTS Promo Video
 
 
KURTS Basics Training Video
 
 
KURTS Plans and Estimates
 
 
KURTS Invoicing
 

 
Standardized Forms
 
To support our goal of efficient and appropriate utility relocations, the Cabinet has developed and implemented standardized forms which are available for use.  To access these standardized forms, please select the link here: 
 
 
Agreement Documents
 
In further support of our mission, the agreement templates are also available.  These documents are as identified in the Utilities and Rails Guidance Manual.
 
Legally binding agreements are sometimes necessary to facilitate utility relocations.  The base language used by the Cabinet is available in the Kentucky Utility and Rail Tracking System (KURTS).
 
To become a user in KURTS, please contact the Utilities and Rail Branch and complete the KURTS User Agreement
 
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REQUEST FOR ACCESS TO THE KENTUCKY UTILITIES AND RAIL TRACKING SYSTEM

​Attached are pertinent coordination documents that involve utility companies or outside agencies.  Internal only documents are housed on KYTC's intranet service.  ​

Utility Coordination Documents

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InitiationUR9062No Charge Letter
InitiationUR9013Preliminary Engineering Project Authorization (State) Letter
InitiationUR9015Project Authorization (State) Letter
DevelopmentUR9022Engineering Service Contract
DevelopmentUR9023Engineering Service Contract Proposal and Checkllist
ExecutionHSIP and Maintenance Project Utilities and Rail Certification Note (Revised 6-24-16)HSIP & Maintenance Project Utilities & Rail Certification Note
ExecutionProject Relocation Delivery OrderPDF Version of PRDO Form Updated 3-30-16
ExecutionUR9021Utility Company Letter Certifying an Economic Relocation
ExecutionUR9027Utility Progress Report
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Utility Coordination

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Right Of Way Guidance Manual

Utilities & Rail Guidance Manual

 Utility Coordination Resources
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Utility Coordination Support
General Utility Notes for Utility Work in the Road Contract
Utility Bid Item Codes
Utility Bid Item Descriptions
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Central Office Contact

200 Mero St Frankfort, KY
Contact Form
(502) 564-4890
Transportation.ky.gov

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