RFQ Questions and Answers

  
Question
Answer
  
01
Concerning Section 2.1.1, This section requires registration with the Kentucky Secretary of State.  Is their a similar requirement for the State of Indiana required?
No.
5/10/2012 3:33 PM
02
Are we correct in interpreting the second to the last paragraph of section 2.2.5 to mean that the Contractor prequalification and Certificate of Eligibility is not required until the time of performance of the services and not prior to award of the design
Any contractor listed as a Major Participant as defined in Section 2.2.2 must be prequalified by April 13, 2012, before announcement of the short list. Organizations and individuals providing other services shall be prequalified and possess a Certificate of Eligibility prior to performing the work.
5/10/2012 3:33 PM
03
If the proposer is a joint venture, do all JV members need to be prequalified and have a Certificate of Eligibility?
Yes.
5/10/2012 3:33 PM
04
What is the maximum eligibility amount required for prequalifying to bid the Downtown Phase project?
Contractor's eligibility must be sufficient to carry the total bid amount.
5/10/2012 3:33 PM
05
What are the types of work required for prequalifying to bid the Downtown Phase project?
To bid as a Prime, the Contractor must be Prequalified as E5 - Bridges Over Navigable Streams. Review Section 2.2.4 in Final RFQ.
5/10/2012 3:33 PM
06
How does KYTC calculate the maximum eligibility amount if the proposer is a joint venture?
The total bid amount is divided equally among the participants in a joint venture.
5/10/2012 3:33 PM
07
Concerning Section 2.2.4, This section requires prequalification of Design firms with key personnel identified in the SOQ to be prequalified with KYTC prior to submission of the SOQ. Recognizing the planned short RFQ response period and the specialty desi
Per KRS 45A.825 (1) (a), a firm shall not be considered for providing architectural, engineering, or engineering-related services to the Finance and Administration Cabinet or engineering or engineering-related services to the Transportation Cabinet unless the relevant procuring agency has prequalified the firm prior to notice of a request for proposals to which that firm intends to respond.  The Key Personnel listed in Section 2.3.3 shall work for a prequalified firm. The language in this section has been changed in the Final RFQ.
5/10/2012 3:33 PM
08
Concerning section 2.2.4, correct reference in the section regarding key personnel from Section 2.2.3 to Section 2.3.3.
This will be corrected in the final RFQ.
5/10/2012 3:33 PM
09
Concerning section 2.3.7, This section requires that the Key Personnel resumes are to include  “owner contacts representing the referenced projects included under ‘Experience’ “ i.e. the 8 Reference Projects identified in Section 2.3.  This requirement wi
This will be changed in the final RFQ.
5/10/2012 3:33 PM
10
Concerning section 2.3.8, this section identifies that Form AOR is to be included in Appendix A of the SOQ, however the heading of Form AOR states it is to be attached to the SOQ cover letter.  Please clarify.
This will be corrected in the final RFQ.
5/10/2012 3:33 PM
11
Concerning section 2.3, related to the “Letter of Bonding Ability” please clarify the required bonding required.
This will clarified in the final RFQ.
5/10/2012 3:33 PM
12
Please specify which work types the bidder must be prequalified for with respect to being prequalified as a Contractor in Kentucky.
At a minimum, the DBT must be prequalified as E5 - Bridges over Navigable Streams.
5/10/2012 3:33 PM
13
Please define the term "bidder" as used in the first sentence of this section.
This will be corrected to DBT in the final RFQ.
5/10/2012 3:33 PM
14
When does the requirement to be prequalified as a Contractor need to be met, when the SOQ is submitted or when the final proposal is submitted?
Any contractor listed as a Major Participant as defined in Section 2.2.2 must be prequalified by April 13, 2012, before announcement of the short list. Organizations and individuals providing other services shall be prequalified and possess a Certificate of Eligibility prior to performing the work.
5/10/2012 3:33 PM
15
Could the proof of the ability to provide the required bonding be an additional pass/fail criteria for the SOQ Evaluation?
Yes, this will change in the final RFQ.
5/10/2012 3:33 PM
16
Could a column be added for retaining walls to the scope of work for DBE’s?
The DBE work opportunities presented at the Pre-Bid meeting were only examples of potential DBE work identified through a project opportunities report. The list was not to be considered exhaustive. DBE firms may participate in any facet of the project for which they are prequalified. They may also play a construction role or a professional service/design role.
5/10/2012 3:33 PM
17
Concerning the requirements of prequalification limits for the project, does this apply to a subcontractor?
The prequalification eligibility amounts do not apply to subcontractors
5/10/2012 3:33 PM
18
What are the bonding requirements?
Bonding Requirements will be clarified in the Final RFQ.
5/10/2012 3:33 PM
19
Will the project utilize Indiana or Kentucky specifications and prevailing wages?
The project will use Indiana specs and prevailing wages for work in Indiana.  The project will use Kentucky specs and prevailing wages for work in Kentucky. The Downtown Bridge will utilize Kentucky specifications.
5/10/2012 3:33 PM
20
Who will be the Hazmat generator?
This will be clarified in the RFP.
5/10/2012 3:33 PM
21
Will Historic Preservation Advisory Teams(HPAT) provide a role in process?
HPAT roles will be defined in the RFP.
5/10/2012 3:33 PM
22
What are the DBE/WBE goals for the project?
Goals will be provided in the RFP.
5/10/2012 3:33 PM
23
Is there any consideration for Professional Services for DBE firms?
Yes, DBEs may provide professional services.
5/10/2012 3:33 PM
24
Is there any limitation on DBE firms to participate on more than one DBT?
DBEs can participate on more than one DBT if the DBE is not a "major participant" as defined in Section 2.2.2.
5/10/2012 3:33 PM
25
The table at the beginning of this section has a line that says "Letter of Bonding Ability", but neither the bonding requirements for the project nor the requirements for this Letter are stated anywhere in the draft RFQ.  It was stated in the pre-bid Pre-bid Meeting on March 1, 2012 that a 100% Payment and Performance Bond would be required for the project.  Please specify in the final RFQ the requirements for bonding of the project and the requirements for the Letter of Bonding Ability.
Bonding Requirements will be clarified in the Final RFQ
5/10/2012 3:33 PM
26
Referring to section 2.3.2 seventh bullet, this refers to "…coordinating with a tolling integrator that was awarded project under a separate agency contract."  Suggest this be more clearly defined regarding "coordination" and the term "integrator".   Is it necessary that the "integrator" must have had a contract only through a separate public agency?
Section 2.3.2 has been changed to indicate that tolling integrator could have been part of the DBT.
5/10/2012 3:33 PM
27
Concerning section 2.3.3, this requires "...at least ten years of recent design build experience…of major highways and river structures."  Does this mean the last ten years of this person's experience must be all design-build experience?  Will major highway/river structure design-bid-build experience during this time not be counted?
No, Section 2.3.3 has been changed to indicate that Project Manager should have 10 years of Design Build experience.  Removed word "recent".  DBB experience will also be considered.
5/10/2012 3:33 PM
28
Under the DBE/EEO Program experience, the evaluation is listed as pass/fail, where a failing grade may be considered a basis for rejecting the SOQ.  However, per Section 2.3.6, this would be a subjective evaluation of a five-page plan for the project.  How then will the pass/fail line be drawn?  In other words, what is the criteria for a passing grade?
Section 2.6.5 has been changed to clarify the criteria for a passing grade.
5/10/2012 3:33 PM
29
In the middle of the form, it requests information only for projects completed within the years 2009, 2010, and 2011.  Since projects similar to this one would be of multi-year duration (and not necessarily design-build), it is unlikely that very many will just have happened to finish during these three particular years.  Suggest this range be increased to the last 10 years.
The form has been changed to "over last 10 years".
5/10/2012 3:33 PM
30
If the bidder is a joint venture, would it meet the work type prequalification requirement if only the member of the joint venture with the largest share of the joint venture met this requirement or do all members need to meet the requirement or does the joint venture entity itself need to be prequalified as a Contractor?
The lead member of the JV shall be prequalified in E5 - Bridges over Navigable Streams and all other members of the JV shall be prequalified with KYTC by work type.
5/10/2012 3:33 PM
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