• Access - Go To It
• Amendment- Go To It
• Claims - Go To It
• Manuals - Go To It
• Reports - Go To It
• Videos/Recordings - Go To It

Click HERE to launch the KOHS Grants system. The URL is https://kohs.intelligrants.com/.

To create a user account, go to the grant system main page. On the right side on the bottom, click on the "New User? Register Here!" link. Or you can click the link below.

Here is a snapshot of the questions it will ask.

1. Go to the Status Options section on the left and click on "Amendment Request in Process".
   


2. The system will make a pop-up message appear wanting you to confirm that you want to change the status from "Contract Final to Amendment Request in Process". Enter a brief description and click the OK button.
   


3. Go to the Amendment section on the left and click on "Amendment Request".
   


4. Fill in the details for your amendment request and click Save in the upper right.
   


5. Go to the Status Options section on the left and click on "Amendment Request Submitted".
   


6. The system will make a pop-up message appear and confirm there that you want to submit.

If you have worked more than the amount of the grant, please use the work flow in this PDF to maximize your reimbursement.

Claim Information is where you start your Law Enforcement Grant Reimbursement Claim. It asks 2 questions in order to know what information to collect:

• Are you requesting reimbursement for multiple agencies?
• Are you reporting checkpoint activity in this claim?

If you are requesting reimbursement for multiple agencies, it will ask for the names of the additional agencies.

If you are reporting checkpoint activity in this claim, it will ask for the locations of the checkpoints.

• used for calculating reimbursement for agency for worked overtime
• Format: Microsoft Excel Spreadsheet
• Last updated: October 2011

• detailed log for officers to use when working overtime, with places for indicating citations
• Format: Microsoft Excel Spreadsheet
• Last updated: October 2011

• used for reporting activity including enforcement hours worked, violations, etc.
• Format: Microsoft Excel Spreadsheet
• Last updated: October 2011

• used for reporting activity including enforcement hours worked, violations, etc. at checkpoints
• Format: Microsoft Excel Spreadsheet
• Last updated: October 2011

Below is the agency user manual from Agate for the IGX system.

​The Checkpoint Activity Report assembles the reported activtiy from your claims for checkpoints. It lists the values from each claim and provides a combined total for each of the categories.

Filters for the Report:

• Grant (optional - if left blank, it will pull for all the grants from your agency)
• Period Range Begin Date - begin date for the time period for the report (optional - if left blank, it will pull from all the claims)
• Period Range End Date - end date for the time period for the report (optional - if left blank, it will pull from all the claims)

​The Patrol Activity Report assembles the reported activtiy from your claims for patrol. It lists the values from each claim and provides a combined total for each of the categories.

Filters for the Report:

• Grant (optional - if left blank, it will pull for all the grants from your agency)
• Period Range Begin Date - begin date for the time period for the report (optional - if left blank, it will pull from all the claims)
• Period Range End Date - end date for the time period for the report (optional - if left blank, it will pull from all the claims)

Here is a screenshot of what the report looks like (without the red and white box). It will allow you to export it.

​The Expenditure LE Report assembles the financial information from your law enforcement claims. It lists the values from each claim and provides a combined total for each of the categories. It also displays the total budgetted amount for each category and the remaining balance in each category.

Filters for the Report:

• Grant (optional - if left blank, it will pull for all the grants from your agency)
• Period Range Begin Date - begin date for the time period for the report (optional - if left blank, it will pull from all the claims)
• Period Range End Date - end date for the time period for the report (optional - if left blank, it will pull from all the claims)

Here is a screenshot of what the report looks like (without the red and white box). It will allow you to export it.

​The Expenditure NonLE Report assembles the financial information from your non-law enforcement claims. It lists the values from each claim and provides a combined total for each of the categories. It also displays the total budgetted amount for each category and the remaining balance in each category.

Filters for the Report:

• Grant (optional - if left blank, it will pull for all the grants from your agency)
• Period Range Begin Date - begin date for the time period for the report (optional - if left blank, it will pull from all the claims)
• Period Range End Date - end date for the time period for the report (optional - if left blank, it will pull from all the claims)

Here is a screenshot of what the report looks like (without the red and white box). It will allow you to export it.

KOHS had a training session going over the IGX system method for adding agency staff. The URL go to a recording of session held is below:

• View Recording of 2021-02-08

KOHS did a quick recording of how to setup the Panels on your Dashboard inside IGX. The URL go to a recording is below:

• View Recording

KOHS did a quick recording of how to apply for a Law Enforcement Grant inside IGX. The URL go to a recording is below:

• View Recording

• Recording

KOHS has had several training sessions going over the IGX system. The URLs go to recordings of sessions held for law enforcement agencies:

• View Recording of 2021-10-19, general overview and law enforcement claim
  Topics covered:
  • 0:00 - introductions
  • 1:45 - explain login screen and announcements
  • 2:55 - explain dashboard screen, including My Tasks pane
  • 4:22 - displaying your profile information, changing your password, organization information, eMARS vendor number, Unique Entity Identifier
  • 6:10 - display organization members, changing and additions as agency project director
  • 7:18 - 2 ways to start/initiate reimbursement claim, also assistance request
  • 9:00 - search and then display your application, initiate related document
  • 9:40 - start claim and explain previous claim display
  • 10:20 - "Claim Information" including indicators for multi-agency and checkpoint
  • 11:33 - "Section A" overtime worksheet
  • 13:30 - Attention box about documentation and Additional Officers worksheet, for when retired officers are included
  • 14:52 - uploading detail logs and order them like the overtime worksheet, explain the ! sign on sections
  • 16:40 - "Section B" overtime activity, calculates contact ratio, signature approval
  • 17:50 - "Section C" detailed expenditure, not allowing multiple claims for a month, only personnel services
  • 19:05 - "Section D" reviews all the information from the other sections, explain the columns in the cost categories
  • 20:19 - review left pane to verify, enter notes, including tools
  • 21:04 - printing document
  • 21:23 - Status Options, submit or cancel, verification
  • 22:54 - display document status history
  • 23:17 - not submitting second claim until current is marked final
  • 23:51 - showed multi-agency claim
  • 24:18 - entered checkpoint location and multiple agency overtime worksheets
  • 25:10 - checkpoint enforcement worksheet
  • 25:30 - checkpoint enforcement activity
  • 26:10 - using Search tab, reimbursement claims
  • 26:40 - Question about cancelled claim and how information is preserved and not deleted
  • 28:00 - changing back to LEL and Program Manager being coordinated
  • 28:45 - Question about first claim being in IGX
  • 30:10 - showed live site rather than testing site, showed grant applications search
  • 32:08 - end
  Original Recording done in Zoom - View Recording
  Screenshots from training - Law Enforcement Reimbursement Claim - Screenshots.pdf

KOHS has had several training sessions going over the IGX system. The URLs go to recordings of sessions held for non-law enforcement agencies:

• View Recording of 2021-11-02, general overview and non-law enforcement claim
  Topics covered:
  • 0:00 - Coming Soon
  Original Recording done in Zoom - View Recording