Program
Performance
Instructions
& Policies
POLICIES |
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Guidance
Manual
**Although
this is the current Guidance Manual,
Please note that a revision is in process.** |
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Instructions
for Responding to Procurement Bulletin Advertisements for
Services |
INAPPROPRIATE CONTACTS
Prime
consultant and sub-consultant firms and their agents are prohibited
from
discussing the procurement bulletin projects with any Cabinet
personnel or selection
committee members. When inappropriate contact with Cabinet employees
or
selection committee members is made by a prime consultant or a
sub-consultant or
an agent of the prime consultant or sub-consultant the prime consultant's
response
for the project will be returned and the prime consultant response
will not be
considered by the selection committee for the project on which
the contact was
made.
Contact by a consultant or sub-consultant concerning a project
in a procurement
bulletin or project to be place in a procurement bulletin can
result in a loss of
prequalifications for a period of time. The loss of prequalifications
would prohibit the
consultant from submitting on projects for a period of time.
CHANGES
AND UPDATES
Please
check this site under the Revision to Bulletin link for updates
before submitting a response. Updates will be posted up to four
days before the responses are due.
RESPONSE
FORMS AND DUE DATE
Pursuant
to KRS 45A, the Cabinet intends to contract for engineering and/or
related
services for the projects listed in this bulletin. Prequalified
consultant engineering
firms desiring to provide these services should submit six (6)
copies of "Responses to
Advertisement for Engineering and Related Services" for each
project in which the
firm is interested to Jim Wathen, P.E., P.L.S. at the address
below. The response
must be received no later than the response deadline identified
with the project.
Responses should be delivered to Transportation Office Building,
200 Mero Street by
that deadline, unless otherwise specified. Responses should follow
the format as
specified in the Instructions for Response to Kentucky Transportation
Cabinet's
Announcement for Engineering and Related Services .
CONFLICT
OF INTEREST
In
response to a legal opinion concerning the application of Official
Order No.
102295, "CONFLICT OF INTEREST", consultants responding
to this advertisement are required to identify any potential conflicts
of interest in regards to any financial or other personal interest
in a project and/or any financial or other personal interest in
any real property that may be acquired for a project. In the case
that a potential
conflict is identified, the consultant will be asked to recommend
a solution in dealing
with this conflict. The selection committee or the Director of
the Division of Program
Performance may or may not reject a Response to Advertisement
based upon this
conflict. To respond to a project listed in this bulletin the
project team must be
prequalified in the specified areas by the date of the advertisement.
If there are
questions concerning prequalification, contact Mrs. Clairessa
(Ressie) Hamilton at the
number below. Responses that do not have all areas of prequalification
fulfilled will
be returned.
PROJECT
INQUIRES
Up
to four (4) working days prior to the submission deadline, a consultant
may
submit specific questions about the project in this Procurement
Bulletin in writing or
e-mail to the Director Division of Program Performance,
Transportation Office Building, 200 Mero Street, Frankfort, Kentucky
40622
Telephone: (502)564-4555.
For prequalification questions, contact Ressie
Hamilton.
DBE
The
Transportation Cabinet hereby notifies all respondents that it
will affirmatively
insure in any executed contract pursuant to this advertisement,
that certified
Disadvantaged Business Enterprises will be afforded full opportunity
to submit
responses to projects in this bulletin. The DBE respondents will
not be discriminated
against on the grounds of race, color, sex, religion, national
origin, age or disability
regarding the award of a contract.
Certification Regarding Debarment, Suspension, and Proposed Debarment:
If Federal Funds are used, in accordance with Federal Acquisition
Regulation 52.209-
5, the Vendor shall certify with bid response, that to the best
of its knowledge and
belief, the Vendor and/or its Principals is (are) not presently
debarred, suspended,
proposed for debarment, or declared ineligible for the award of
contracts by any
State or Federal agency.
"Principals", for the purposes of this certification,
means officers, directors, owners,
partners, and persons having primary management or supervisory
responsibilities
within a business entity (e.g., general manager, plant manager,
head of subsidiary,
division, or business segment, and similar positions.
Certificate
of Liability Insurance
A
certificate of liability insurance is required when becoming prequalified
with the Cabinet as a prime consultant. The form must come directly
from the Insurance carrier and must have an original signature.
The policy needs to reflect $1,000,000.00 of professional liability
insurance.
For
prequalification questions, contact Ressie
Hamilton.
**Web
Site Disclaimer Notice
The
Policy Support Branch of the Department of Administrative Services
within the Kentucky Transportation Cabinet (KYTC) has designed
this Web site for informational purposes only. The use of any
of the information herein for work under contract with the KYTC
shall not relieve the user of any obligations assumed by the contract,
including completely and properly fulfilling the terms of the
contract, nor shall it entitle the user to compensation for damages
or losses that may be attributed to such use. Moreover, the information
from this Web site shall not be a substitute for the exercise
of the user’s own professional judgment on projects under
his or her control.
This
Web site is subject to updates by the Policy Support Branch. Although
the branch shall make every effort to keep this Web site current
and free of errors or deficiencies, it shall be the user’s
obligation to ascertain that the information on this Web site
is up-to-date and accurate.
The
user agrees to accept the information “as is” and
to assume all risks and consequences flowing from or related to
the use, retention, distribution, transmission, alteration, or
deletion of this information. By acceptance of this information
“as is,” the user further agrees not to transmit this
information or provide access to it or any part of it to another
person unless the user includes with the information a copy of
this disclaimer. The user further agrees that the KYTC shall not
be liable for any commercial loss; inconvenience; loss of use,
time, data, goodwill, revenue, profits, or savings; or any other
special, incidental, indirect, or consequential damages in any
way related to or arising from use of this Web site.
