Professional Services
This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.
Please check back periodically for updates.
5/12/2015 12:37 PM

NOTICE:  Project Advertisements for FY15

The Kentucky Transportation Cabinet is providing a list of projects that it anticipates to advertise for engineering, right-of-way, and statewide services over the next year. Studies, preliminary plans or other documents associated with any of these projects will be made available at the time the project is advertised. DBE requirements for each project will be considered and determined as each advertisement is developed. 

KYTC reserves the right to add or delete projects, in whole or in part, from this list without advance notice. Anyone interested in these projects should check this page periodically for updates. After the issuance of this notice, firms or their representatives, and KYTC personnel should exercise professional judgment when discussing any projects from this list so that a "level playing field" is maintained for all potential responding firms.​ 

Project Advertisements for FY15 Updated 5-12-15

5/20/2015 3:00 PM
4/22/2015 8:21 AM
3/20/2015 1:37 PM

NOTICE: Shop Plan Reimbursements

​KYTC has revised its process of reimbursing engineering consultants for the checking of shop plans for Structure Design. In order to expedite the processing of these payments and to provide more ownership, the Division of Structural Design will now process all shop plan invoices rather than the Division of Professional Services. This change is effective immediately.

3/11/2015 8:44 AM

NOTICE: Firms Selected for an Overhead Audit in 2015

The Kentucky Transportation Cabinet's External Audit Branch has selected several Kentucky based firms for an audit of their CY/FY2014 Indirect Cost Rate (Overhead) to be performed in calendar year 2015. Please see External Audit webpage for additional information.

Firms Selected for an Overhead Audit in 2015.pdfFirms Selected for an Overhead Audit in 2015.pdf

1/29/2015 2:39 PM

NOTICE: Statewide Services Anticipated Advertisement Schedule for 2015

T​he Division of Professional Services has been coordinating with various Divisions of the Kentucky Transportation Cabinet on expiring statewide consultant services. We currently anticipate posting advertisements for various services in the month shown in this link but all dates are subject to change. Please feel free to review the current RFP or contact the Project Manager listed for more information prior to advertisement of the next round of services.

Statewide services advertising schedule.pdfStatewide services advertising schedule.pdf

12/22/2014 10:15 AM

NOTICE: Updated Right of Way Production-Hour worksheet​

The Division of Right of Way has updated the Department's standard "Production-Hour Worksheet" for Right of Way Acquisition. For all projects that include right of way acquisition, Consultants and Department Project Managers should agree to units using this form. This new form can be found on the Professional Services website under the Forms link along the right. 

11/13/2014 10:41 AM
9/12/2014 4:27 PM

NOTICE: Updated Roadway Design Production-Hour worksheet​

The Division of Highway Design and Division of Professional Services have updated the Department's standard "Production-Hour Worksheet". For all projects that include roadway design, consultants and Department Project Managers should agree to units using this form. This new form can be found on the Professional Services website under the Forms link along the right, as well as on the Highway Design website under the Miscellaneous Forms link along the right.

Updated Production-Hour worksheet

8/20/2014 10:00 AM

NOTICE: The instructions for invoicing Engineering and Engineering-Related Services have be updated.  Please note the following changes.

Traffic Engineering Prequal for Highway Design 2013-05.pdfTC 40-408 Pay Estimate Instructions 6-24-14

1)      Contract remaining encumbered balances of less than $5,000 will liquidate on July 1st of each year and close the contract.  The threshold previously was $1,000, but was raised to $5,000 this year.
2)      Consultant vendors must list any DBE participation for this billing period in the designated box in the lower left side of the form.  This should include DBE firm name and amount.

6/26/2014 8:42 AM

NOTICE: Memo from Division of Right of Way and Utilities

Consultant Prequalification Criteria for Right of Way Acquisition and Relocation Services

Traffic Engineering Prequal for Highway Design 2013-05.pdfMemorandum Right of Way 6-20-14.pdf
The TC 40-1 Prequalification Application and the Prequalification Criteria and Instructions have been updated to reflect these changes.​

6/25/2014 9:17 AM

​NOTICE: Pay Estimate Form Update

An updated "TC 40-408 Engineering and Engineering-Related Services Pay Estimate" form has been created and added to the Professional Services Forms website. This form will replace the old Highway Design TC 61-408 form.
A completed Example TC 40-408 is also available.
The Instructions Document remains unchanged and is also available on the Professional Services Forms site.  The Instructions Document contains detailed step by step directions for submitting and approving a pay estimate.

6/20/2014 12:41 PM

NOTICE: Scope Verification Meetings

In accordance with the FHWA and KYTC Stewardship Plan, dated December 2012, a Scope Verification Meeting (SVM) will be conducted for all federal-aid projects requiring a Categorical Exclusion Level 3 (CE3), EA/FONSI or EIS to document appropriate consideration of environmental impacts. The purpose of the SVM is to gather key members of the Project Team, including FHWA, to assure that all members are in agreement with the work to be undertaken. Normally, the SVM will be conducted during the time between the advertisement for Professional Services and the Pre-Design Meeting. Timing of the meeting is important, to assure that all parties are in agreement with the scope of the work to be tasked to the consultant prior to the Pre-Design Meeting. This project requirement is effective immediately.

Scope Verification Meeting.pdf

4/1/2013 8:50 AM

​​UPDATED - General Provisions - These general provisions have been updated to include Finance and Administration Cabinet requirements for access to records clause and will apply to all new professional service contacts fully executed on or after 9-15-11.

Access to Records Clause 092011.pdfAccess to Records Clause 092011.pdf

SO 11-004 Vendor Document Disclosure.pdfSO 11-004 Vendor Document Disclosure.pdf

11/7/2011 10:18 AM
Contact Information Contact Info
Division of Professional Services
Kentucky Transportation Cabinet
200 Mero Street, 3rd Floor
Frankfort, KY 40622
Phone: (502) 564-4555
Fax: (502) 564-4422

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Eric Pelfrey, Assistant Director, PE
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