Professional Services
This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.
 
Please check back periodically for updates.

NOTICE:  June Project Manager's Boot Camp Xpress Training Postponed 

Due to unforeseen circumstances, we are postponing the June offering of Project Manager’s Boot Camp Xpress (PMBCX). The training session which was originally scheduled for June 21-22 has been postponed until September 20-21, 2017.  If you were registered for the June session but cannot make these dates, please contact Candice Wallace (Candice.Wallace@uky.edu) as soon as possible.
 
Previously, the Cabinet had stipulated that all consultant project managers for project-specific contracts are required to attend PMBC Xpress by July 1, 2017 to be eligible for response. Because the June offering has been postponed and there are a number of consultant project managers still needing to take the training, KYTC is requiring that all project managers must have completed or be registered for a future session to be eligible for response.
 
Start Date: 5/12/2017 12:00 PM
Start Date: 5/9/2017 9:00 AM
Start Date: 4/11/2017 9:00 AM

NOTICE:  Professional Services Guidance Manual

Effective March 29, an updated Professional Services Guidance Manual was approved by the Kentucky Transportation Cabinet and Federal Highway Administration. Please refer to this revised Guidance Manual which shall govern administration policy and assist with the interpretation of procurement procedures for engineering consultant services.
 
 
Note:  This Guidance Manual will also permanently be available under Policies and Regulations along the right of this website.
 
Start Date: 4/6/2017 12:00 PM

NOTICE:  Fee Proposal Form Update

An updated "TC 40-2 Engineering and Related Services Fee Proposal" form has been created and uploaded to the Professional Services Forms website. Effective immediately, firms should submit this form for all consultant fee proposals, which is embedded with several auto-calculations to reduce formatting errors.
Note:  This template will also permanently be available under Forms along the right of this website.
Start Date: 3/31/2017 9:00 AM
Start Date: 3/14/2017 9:00 AM

NOTICE:  2017 New Preq​ualification Service Categories and Renewal Update

The Transportation Cabinet has developed categories for fifteen (15) new prequalification services:
 
Highway Design
        ·      Utility Design: Water & Sewer Level 1 or 2
        ·      Utility Design: Communication
        ·      Utility Design: Electrical Level 1 or 2
        ·      Utility Design: Gas Level 1 or 2
        ·      Utility Design: Petroleum
        ·      Utility Preconstruction Coordination
        ·      Utility Construction Inspection
 
Maintenance / Bridge Maintenance Services
        ·      Tunnel Inspection
 
Environmental and UST Services
        ·      UST Closure Assessment
        ·      UST Site Investigation (Phase II)
        ·      UST Corrective Action
        ·      Hazmat Site Investigation (Phase II)
        ·      Hazmat Corrective Action
 
Intelligent Transportation Systems
        ·      ITS: System Design, Deployment & Integration
        ·      ITS: System Maintenance, Management & Operations
 
Any firm that desires to be prequalified for any of these fifteen new services must submit a partial application to determine eligibility, explained in further detail below: 
·     If a firm does not wish to submit for prequalification of a new service category, policy states that in odd years firms may submit a letter certifying that nothing has substantially changed from the previously submitted application and retain those prequalification services.
·       If a firm wishes to submit for one or more of these new service categories, the firm must follow the annual application process for those new prequalification service(s) only, in addition to providing certification that nothing has substantially changed from their 2016 application to retain prequalification of all existing service categories.
 
In addition to these new prequalification service categories, the Transportation Cabinet has also provided additional Criteria and Instructions for many existing prequalification service categories. This additional guidance is intended to clearly advise firms of minimum eligibility requirements prior to submittal and streamline the approval process. Please review the links below for further details.
 
 
Note: These reference documents will also permanently be available under the Prequalification Application & Instructions link along the right of this website.
 
Start Date: 2/6/2017 9:00 AM

NOTICE:  2017 Direct Costs for Mileage, Per Diem and Hotel

The Transportation Cabinet has provided annual reimbursement rates for 2017, as governed by 200 KAR 2:006. Please see the memorandum for specific reimbursement rates, linked below.
Note: This reference document will also permanently be available under the Policies and Regulations​ along the right of this website.
Start Date: 1/17/2017 9:00 AM

NOTICE:  Project Manager’s Boot Camp Xpress Training Clarification

​The Kentucky Transportation Cabinet would like to clarify that our upcoming training shall only be required for consultant project managers of project-specific contracts. Project managers of any statewide service contract will not be required to attend to be eligible for selection. Each firm’s previous submittal will be considered valid unless you choose to withdraw some of attendees and resubmit a new list, which must be directed to Eric Pelfrey (Eric.Pelfrey@ky.gov) by close of business December 9. KYTC is anticipated to begin the registration process on December 12.
Start Date: 12/6/2016 9:00 AM

NOTICE:  Project Manager’s Boot Camp Xpress Training

The Kentucky Transportation Cabinet announces that, effective immediately, all consultant project managers will be required to register and participate in a two-day Project Manager’s Boot Camp Xpress Training.  This training is an abbreviated course designed to improve the project delivery success rate and ability to fulfill the Cabinet’s mission by strengthening the partnership between the Cabinet and consultants. Please review the linked memorandum for further details.
Update: The consultant cost of this training shall be $400/person
Start Date: 10/18/2016 3:30 PM

NOTICE:  Consultant Pay Estimates (TC 40-408) Webinar

The Division of Professional Services recently hosted a Live Training Webinar entitled: Consultant Responsibilities: Submitting Accurate and Complete Invoices to Ensure Prompt Reimbursement. The webinar was created to help educate consultants on the correct procedures to request payment from KYTC, using the TC-40-408 Pay Estimate Invoice Form.
 
If you didn’t get a chance to participate in the live webinar a copy of the video can be found at: 
http://transportation.ky.gov/Professional-Services/Pages/Training%20Webinars.aspx. If you have any questions or concerns please feel free to contact the webinar Presenter, Megan Maynard at Megan.Maynard@ky.gov.
Start Date: 8/16/2016 11:00 AM

NOTICE:  Frequently Asked Questions & Organizational Chart

To assist with the consultant procurement process and understand staff assignments within the Division of Professional Services, please refer to the Frequently Asked Questions brochure and Organizational Chart, linked below. Each of these documents will also be permanently available along the right of this website.
Start Date: 4/21/2016 10:00 AM

NOTICE:  Statewide Advertisement Schedule

The Kentucky Transportation Cabinet is providing a comprehensive list of advertisements for statewide services through June 30, 2017. Anyone interested in these services should review the current RFP or contact the Project Manager listed for more information prior to advertisement of the next round of services. KYTC reserves the right to add or remove services, or modify anticipated advertisement dates from this list without advance notice.

Statewide Advertisement Schedule

Note:  This schedule will also permanently be available under "Professional Services Calendars" along the right of this website.

Start Date: 7/14/2015 12:00 AM
Contact Information Contact Info
Division of Professional Services
Kentucky Transportation Cabinet
200 Mero Street, 3rd Floor
Frankfort, KY 40622
Phone: (502) 564-4555
Fax: (502) 564-4422
Map it

Eric Pelfrey, PE
Professional Services Director

Professional Services Organizational Chart
Current Events
May
24
Jefferson I-265 2nd Consultant Selection
8:00 am to 9:00 am
May
24
Statewide Traffic Engineering Services 2nd Consultant Selection
9:00 am to 10:00 am
May
24
Hart KY 335 2nd Consultant Selection
10:00 am t0 11:00 am
May
24
Lewis KY 3056 Mason KY 1068 2nd Consultant Selection
11:00 am to 12:00 pm
May
24
Statewide Right of Way Services 2nd Consultant Selection
12:00 pm to 1:00 pm
May
31
May Responses Due
by 4:30pm ET
Jun
2
Statewide Aviation Planning & Engineering Services 1st Consultant Selection
9:00 am to 9:30 am
Jun
5
Mason 9-8910, Mason 9-8911, Mason 9-8914 1st Consultant Selection
9:30 am to 10:00 am
Jun
5
Statewide Surveying Services 1st Consultant Selection
10:00 am to 10:30 am
Jun
5
Statewide LPA General Services 1st Consultant Selection
10:30 am to 11:00 am
Jun
5
Statewide Capacity & Safety Analysis 1st Consultant Selection
11:00 am to 11:30 am
Jun
13
June KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Jun
21
Statewide Aviation Planning & Engineering 2nd Consultant Selection
9:00 am to 10:00 am
Jun
21
Mason 9-8910, Mason 9-8911, Mason 9-8914 2nd Consultant Selection
10:00 am to 11:00 am
Jun
21
Statewide Surveying Services 2nd Consultant Selection
11:00 am to 12:00 pm
Jun
21
Statewide LPA General Services 2nd Consultant Selection
1:15 pm to 2:15 pm
Jun
21
Statewide Capacity & Safety Analysis 2nd Consultant Selection
2:15 pm to 3:15 pm
Jul
5
June Responses Due
by 4:30pm ET
Jul
11
July KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Aug
2
July Responses Due
by 4:30pm ET
Aug
8
August KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Aug
30
August Responses Due
by 4:30pm ET
Sep
12
September KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Oct
4
September Responses Due
by 4:30pm ET
Oct
10
October KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Nov
1
October Responses Due
by 4:30pm ET
Nov
14
November KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Dec
6
November Responses Due
by 4:30pm ET
Dec
12
December KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Jan
9
January KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services