Professional Services
This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.
 
Please check back periodically for updates.
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​​​​​NOTICE:  Right of Way Appraisers Selected

The Kentucky Transportation Cabinet has selected Right of Way ​Appraisers for two-year service contracts.  Please see the link below for a Selection Report of the Appraiser assignments for each region.  Each of the 24 Appraisers with a #1 selection will receive a Master Agreement and be eligible for individual Letter Agreement assignments. 

Right of Way Appraisers Selection Report

6/23/2016 12:13 PM
6/23/2016 10:28 AM

NOTICE:  Frequently Asked Questions Brochure & Organizational Chart

To assist with the consultant procurement process and understand staff assignments within the Division of Professional Services, please refer to the Frequently Asked Questions brochure and Organizational Chart, linked below. Each of these documents will also be permanently available along the right of this website.
4/21/2016 2:20 PM
6/23/2016 10:32 AM

NOTICE: Firms Selected for an Overhead Audit in 2016

The Kentucky Transportation Cabinet's External Audit Branch has selected several Kentucky based firms for an audit of their CY/FY2015 Indirect Cost Rate (Overhead) to be performed in calendar year 2016. Please see External Audit webpage for additional information.
 
 
 
2/11/2016 11:44 AM

NOTICE:  Revised Affidavit for Services

Please include the new "Revised Affidavit for Services 2015" when submitting Response to Announcement. This document will also be permanently available under the "Forms" link along the right of this website.

Revised_Affidavit_FOR SERVICES - 12/22/2015

1/28/2016 2:31 PM

NOTICE: Direct Costs for Mileage, Per Diem and Hotel

The Transportation Cabinet has extended reimbursement rates for the next twelve (12) months, as governed by 200 KAR 2:006. Please see the memorandum for specific reimbursement rates, linked below.

Direct Costs for Mileage, Per Diem, and Hotel

Note: This reference document will also permanently be available under the "Policies and Regulations" link along the right of this website.

1/28/2016 2:31 PM

NOTICE: Electronic Submission of Final Consultant Pay Estimates

To expedite the processing of payments, the Kentucky Transportation Cabinet will now accept Final Consultant Pay Estimates electronically. Effective immediately, consultants shall submit Final Consultant Pay Estimates and all necessary supporting documentation as a PDF attachment via email to the Cabinet’s Project Manager. 
 
The Project Manager shall then forward the Consultant Pay Estimate, including the following exact statement in lieu of physical signatures to indicate your approval, “I have reviewed the attachments and certify that, based on the information provided, requested costs are allowable.” Central Office will then complete the remaining project approvals and process the Final Pay Estimate. Please refer to the instruction document for detailed guidance.
 
 
Note: This guidance document will also permanently be available under the "Forms" link along the right of this website.
1/28/2016 2:31 PM

NOTICE: Potential Project Advertisements for FY'16

The Kentucky Transportation Cabinet is providing a list of projects that it anticipates to advertise for engineering, right-of-way, and statewide services over the next year. Studies, preliminary plans or other documents associated with any of these projects will be made available at the time the project is advertised. Prequalification services and DBE requirements for each project will be considered and determined as each advertisement is developed. 
  
 
KYTC reserves the right to add or delete projects, in whole or in part, from this list without advance notice. Anyone interested in these projects should check this page periodically for updates. After the issuance of this notice, firms or their representatives, and KYTC personnel should exercise professional judgment when discussing any projects from this list so that a "level playing field" is maintained for all potential responding firms.​ 
 
Note: This schedule will also permanently be available under "Professional Services Calendars" along the right of this website.
1/28/2016 2:31 PM

NOTICE: Statewide Advertisement Schedule

The Kentucky Transportation Cabinet is providing a comprehensive list of advertisements for statewide services through June 30, 2017. Anyone interested in these services should review the current RFP or contact the Project Manager listed for more information prior to advertisement of the next round of services. KYTC reserves the right to add or remove services, or modify anticipated advertisement dates from this list without advance notice.

Statewide Advertisement Schedule

Note:  This schedule will also permanently be available under "Professional Services Calendars" along the right of this website.

1/28/2016 2:31 PM

NOTICE: Updated Right of Way Production-Hour worksheet​

The Division of Right of Way has updated the Department's standard "Production-Hour Worksheet" for Right of Way Acquisition. For all projects that include right of way acquisition, Consultants and Department Project Managers should agree to units using this form. This new form can be found on the Professional Services website under the Forms link along the right. 

2/1/2016 3:45 PM

NOTICE: The instructions for invoicing Engineering and Engineering-Related Services have be updated.  Please note the following changes.

Traffic Engineering Prequal for Highway Design 2013-05.pdfTC 40-408 Pay Estimate Instructions 6-24-14

1)      Contract remaining encumbered balances of less than $5,000 will liquidate on July 1st of each year and close the contract.  The threshold previously was $1,000, but was raised to $5,000 this year.
2)      Consultant vendors must list any DBE participation for this billing period in the designated box in the lower left side of the form.  This should include DBE firm name and amount.

2/1/2016 3:46 PM

NOTICE: Pay Estimate Form Update

An updated "TC 40-408 Engineering and Engineering-Related Services Pay Estimate" form has been created and added to the Professional Services Forms website. This form will replace the old Highway Design TC 61-408 form.
A completed Example TC 40-408 is also available.
The Instructions Document remains unchanged and is also available on the Professional Services Forms site.  The Instructions Document contains detailed step by step directions for submitting and approving a pay estimate.

2/1/2016 3:48 PM

NOTICE: Scope Verification Meetings

In accordance with the FHWA and KYTC Stewardship Plan, dated December 2012, a Scope Verification Meeting (SVM) will be conducted for all federal-aid projects requiring a Categorical Exclusion Level 3 (CE3), EA/FONSI or EIS to document appropriate consideration of environmental impacts. The purpose of the SVM is to gather key members of the Project Team, including FHWA, to assure that all members are in agreement with the work to be undertaken. Normally, the SVM will be conducted during the time between the advertisement for Professional Services and the Pre-Design Meeting. Timing of the meeting is important, to assure that all parties are in agreement with the scope of the work to be tasked to the consultant prior to the Pre-Design Meeting. This project requirement is effective immediately.

Scope Verification Meeting.pdf

2/1/2016 4:22 PM
Contact Information Contact Info
Division of Professional Services
Kentucky Transportation Cabinet
200 Mero Street, 3rd Floor
Frankfort, KY 40622
Phone: (502) 564-4555
Fax: (502) 564-4422
Map it

Eric Pelfrey, PE
Professional Services Director

Professional Services Organizational Chart
Current Events
Jun
22
Statewide Right of Way Appraisal Services 2nd Consultant Selection
9:00 am to 10:00 am
Jun
27
Statewide NBIS Safety Inspections 2nd Consultant Selection
9:00 am to 10:00 am
Jul
6
June Responses Due
by 4:30pm ET
Jul
12
July KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Aug
3
July Responses Due
by 4:30pm ET
Aug
9
August KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Aug
31
August Responses Due
by 4:30pm ET
Sep
13
September KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Oct
5
September Responses Due
by 4:30pm ET
Oct
11
October KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Nov
2
October Responses Due
by 4:30pm ET
Nov
8
November KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Nov
30
November Responses Due
by 4:30pm ET
Dec
13
December KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Jan
10
January KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Jan
11
December Responses Due
by 4:30pm ET
Feb
1
January Responses Due
by 4:30pm ET
Feb
14
February KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Mar
8
February Responses Due
by 4:30pm ET
Mar
14
March KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Apr
5
March Responses Due
by 4:30pm ET
Apr
11
April KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
May
3
April Responses Due
by 4:30pm ET
May
9
May KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
May
31
May Responses Due
by 4:30pm ET
Jun
13
June KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Jul
5
June Responses Due
by 4:30pm ET
Jul
11
July KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Aug
2
July Responses Due
by 4:30pm ET
Aug
8
August KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services