Professional Services

This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.

Please check back periodically for updates.

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Kentucky seeks teams to build new Ohio River bridge, modernize Kennedy Interchange in downtown Louisville
Notice of intent is first step to procurement; pre-bid meeting for contractors set for March 1

1/31/2012 9:55 AM

NOTICE - Memo from Division of Highway Design- Creation of two (2) new prequalification categories and criteria for 1) Basic Traffic engineering Design and 2) Advanced Traffic Engineering Design and Modeling. - 1-26-12
Highway Design - New Prequalification Categories Memo 1-26-12.pdf
The TC 40-1 Prequalification Application
and the Prequalification Criteria and Instructions have been updated to reflect these changes.

1/27/2012 4:43 PM

UPDATED 2-3-12 2012-07 Questions and Corrections
NOTICE: January 10, 2012 Professional Serivces Procurement Bulletin 2012-07
2012-07 Russell_Clinton US 127 8-108 8-115 Section 2
2012-07 Clinton US 127 8-108 8-115 Section 3
2012-07 Statewide Drainage Design
2012-07 Statewide LPA General Services
2012-07 Statewide Transportation Planning Services
2012-07 Statewide Planning Traffic Modeling
2012-07 Statewide Planning Traffic Forecasting

2/3/2012 4:17 PM

NOTICE: December Procurement Bulletin 2012-06
2012-06 Daviess KY 144 2-194_00

12/12/2011 2:48 PM

NOTICE - Memo from Division of Traffic Operations - Modifications to prequalification criteria for the Electrical Engineering Traffic signal Services and electrical engineering Roadway Lighting Services prequalification categories. - 11-18-11
Memorandum Traffic 11-18-11.pdf

11/22/2011 1:48 PM

UPDATED - General Provisions - These general provisions have been updated to include Finance and Administration Cabinet requirements for access to records clause and will apply to all new professional service contacts fully executed on or after 9-15-11.

Access to Records Clause 092011.pdf

SO 11-004 Vendor Document Disclosure.pdf

11/7/2011 10:18 AM

NOTICE- Memo Negotiation of Direct Cost for Mileage Per Diem and Hotel 9-15-2011

Direct Cost Allowable Rate Policy 9-15-2011.pdf

9/15/2011 2:28 PM

Registration with the Secretary of State by a Foreign Entity.
Pursuant to KRS 45A.480(1)(b), an agency, department, office, or political subdivision of the Commonwealth of Kentucky shall not award a state contract to a person that is a foreign entity required by KRS 14A.9-010 to obtain a certificate of authority to transact business in the Commonwealth (“certificate”) from the Secretary of State under KRS 14A.9-030 unless the person produces the certificate within fourteen (14) days of the bid or proposal opening. Therefore, foreign entities should submit a copy of their certificate with their solicitation response. If the foreign entity is not required to obtain a certificate as provided in KRS 14A.9-010, the foreign entity should identify the applicable exception in its solicitation response. Foreign entity is defined within KRS 14A.1-070.
For all foreign entities required to obtain a certificate of authority to transact business in the Commonwealth, if a copy of the certificate is not received by the contracting agency within the time frame identified above, the foreign entity’s solicitation response shall be deemed non-responsive or the awarded contract shall be cancelled.
Businesses can register with the Secretary of State at https://secure.kentucky.gov/sos/ftbr/welcome.aspx .

8/6/2011 2:54 PM

PROJECTS TO BE ADVERTISED FOR SERVICES
KYTC is providing a list of projects that it anticipates to advertise for engineering and related service over the next 6 months.
DBE requirements for each project will be determine as each advertisement is developed.
Studies, preliminary plans or other documents associated with any of these projects will be made available at the time the project is advertised.
The Kentucky Transportation Cabinet reserves the right to add or delete projects, in whole or in part, from this list without advance notice. Anyone interested in these projects should check this page periodically for updates.
After the issuance of this notice, firms or their representatives, and KYTC personnel should exercise professional judgment when discussing any projects from this list so that a "level playing field" is maintained for all potential responding firms.

12/4/2011 6:19 PM

NOTICE - Memo from Office of Audits regarding Indirect Cost (Overhead) Rate Submission Due Date. 1-18-2011

UPDATED - Firms Selected for an Overhead Audit in 2011

NEW FORM - Certification of Final Indirect Costs.

7/12/2011 11:43 AM

NOTICE - Memo from Division of Highway Design revising Consultant Prequalification Criteria for Rural Roadway Design Services for small projects. - 1-4-2011
HD_REV_PQ_Rural_Roadway_Design_SP_1-4-11.PDF

7/11/2011 3:01 PM

NOTICE - Memo from Division of Maintenance revising Consultant Prequalifcation Criteria for Indepth Structure Inspection Sevices 12-27-2010
Maint_REV_PQ_Indepth_Structure_Inspection_Services_12-27-10.PDF

7/11/2011 3:01 PM

NOTICE: Effective April 5, 2010, Governor Steve Beshear approved House Bill 387 which amends KRS 45A.695 to require that “no payment shall be made on any personal service contract unless the individual, firm, partnership, or corporation awarded the personal service contract submits its invoice for payment on a form established by the committee.”
At the August 10, 2010 Legislative Research Commission's Government Contract Review Committee (GCRC) meeting, the committee established a personal service contract invoice form. Information on House Bill 387 may be found at: http://www.lrc.ky.gov/record/10rs/HB387.htm and information on the GCRC form may be found at http://www.lrc.ky.gov/Statcomm/Contracts/homepage.htm
Please consider this web posting as your official notice to use this form for all future invoices referencing any personal service contract with KYTC. This form is in addition to the current TC 61-408 invoice form and any other documentation currently required or requested. This form must be signed by the consultant, scaned and included in the email chain with the partial payment request.
This form can be found at: http://transportation.ky.gov/Professional-Services/Documents/PSC Invoice Form.dotx or http://transportation.ky.gov/Professional-Services/Documents//PSC INVOICE FORM.pdf
Any questions regarding the new invoice requirements shall be directed to the Division of Professional Services.

7/8/2011 4:14 PM

UPDATED: FAQ for PSC Invoice Form - 12-1-10
FAQ PSC Invoice Form.htm

7/8/2011 4:17 PM

NOTICE - Memo from Division of Transportation Planning revising Consultant Prequalification Criteria for Bikeway Planning services. - 7-19-10
Planning-Bike-Ped-Prequal-Policy-7-8-10.PDF

7/11/2011 2:09 PM

NOTICE - Memorandum to all Prequalified Consultants regarding mailing instructions.
REMINDER - Our mailing address is:
Division of Professional Services
200 Mero Street 3rd Floor
Frankfort KY 40622
(Please do not use Mail Codes)
Memorandum to All Prequalified Consultants regarding Mailing Instructions.pdf

7/11/2011 2:12 PM

NOTICE - Letter from the Office of Audits to Kentucky-based Consultants - RE: Audit Update

UPDATED - Firms Selected for an Overhead Audit in 2010

Audit Bulletin.pdf

7/8/2011 4:30 PM

NOTICE - Memo from Division of Traffic Operations - Any consultant engineering firm that was prequalified in Electrical Engineering Services prior to our separating this category into two sub-categories (signals and lighting) will remain prequalified untll they are required to reapply. When reapplying, the company should then specify on the prequalification application whether they are applying for signal design, lighting design, or both. - 11-4-09
KTCW32601_EXCHANGE_11052009-131344.PDF

7/8/2011 4:32 PM

UPDATED -
Central Office Management Listings (10-1-09)
District Office Listings (2-1-09)

7/11/2011 2:07 PM

NOTICE - The Required Affidavit for Bidders, Offerors and Contractors has been revised. The form has been changed to incorporate links that will allow the vendors to link directly to the referenced statute so they can research what they are signing. The Finance Legal Office has made one change in the last section II c. to add the words “to the best of his/her knowledge”. - 10-30-09
Revised Affidavit - Final 10-29-09 with links.doc

7/11/2011 2:09 PM

NOTICE - Memo from Division of Traffic Operations revising Consultant Prequalification Criteria for Electrical Engineering Signal Services & Electrical Engineering Roadway Lighting Services. - 10-8-09
Traffic_REV_Consultant_Preq_EE_10-8-09.pdf

7/11/2011 2:10 PM

NOTICE - Memo from Division of Traffic Operations revising Consultant Prequalification Criteria for Traffic Engineering. - 10-2-09
Traffic_REV_Consultant_Preq_10-2-09.pdf

7/11/2011 2:19 PM

UPDATED - DPS Policy for Negotiation of Direct Costs for Mileage, Per Diem, and Hotel - 9-29-09

7/11/2011 2:56 PM

NOTICE - Memo from Division of Traffic Operations regarding modification to requirements for traffic impact studies and mandatory training required for prequalifications in Traffic Engineering. - 7-2-09
NTP-Traffic-Prequal_7-2-09.PDF

7/11/2011 2:16 PM

Notice: Division of Highway Design key contact list - 6-30-09

7/8/2011 2:25 PM

UPDATED- Instructions for Response to Announcement - 6-9-09
Response to Announcement for Engineering and Related Services
Please insure the following certifications are included on Page 1 of your Response to Announcement.
• Certification of authorized submitter that information contained within is correct.
• Certification that the firm is currently registered with the Commonwealth of Kentucky
• Statement regarding "CONFLICT OF INTEREST"
• Certification for not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any State or Federal agency.

7/11/2011 2:25 PM

UPDATED:- Professional Services Guidance Manual - This updated manual was approved by Secretary Prather on August 18, 2008. This manual has been prepared to provide information and guidance to personnel of the Kentucky Transportation Cabinet. Its purpose is to establish uniformity in the interpretation and administration of laws, rules, and regulations applicable to the operation of the Division of Professional Services and its relationship with other units of the Cabinet. 8-25-08

7/11/2011 2:27 PM

UPDATED - General Provisions - These updated general provisions will apply to all new professional service contacts fully executed on or after 7-28-08.

7/11/2011 2:28 PM

NOTICE - Prequalification Procedures - amended procedures for requesting and updating prequalification. Abbreviated format for updates starting January 1, 2009. 6-24-08

7/11/2011 2:29 PM

NOTICE-Example Response to Announcement (Zip File containing 6 word documents) 5-29-08

7/11/2011 2:29 PM

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