Railroad Programs
​The Utilities and Rail Branch administers the Kentucky Transportation Cabinet's Railroad Crossing Safety Program and Rail Coordination Program.
 
The Rails functions of the Branch support projects identified throughout the state and work towards implementing rail involved projects that will increase the value and safety of our roads for the traveling public. The staff reviews plans and proposals, and drafts agreements involving railroad companies. The Branch assists with agreements, paying of invoices, and coordinating the work with other agencies and other Cabinet Divisions.
  
Standardized Forms
 
To support our goal of efficient and appropriate railroad coordination, the Cabinet has developed and implemented standardized forms which are available for use.  To access these standardized forms, please select the link here: 
 
 
Railroad Safety Program
Safety is a priority for the Cabinet, and crossings of vehicular traffic and trains are of particular concern.  Warning devices at road-rail crossings lessen the probability of accidents but cannot altogether prevent highway-rail at-grade crossing accidents.  The Cabinet prefers to consolidate crossings, close crossings, or provide grade-separated crossings. These efforts help to improve public safety, reduce motor vehicle congestion, and increase the railroads’ speed and reliability.
 
When none of the above is feasible, the Rail Safety Program (Section 130 Program) may be utilized to install warning devices of vehicular traffic; such as, warning bells, lights, or  gates.
 
The Utilities and Rail Branch railroad coordinators are responsible for maintaining an inventory of rail crossings with public roads throughout Kentucky.  They take the information garnered within the inventory to prioritize the crossings statewide based on safety needs, facilitate the programming of funds for the needed improvements, and oversee the execution of these safety projects. 
 
In support of this mission, the following documents are attached.  These documents are as identified in the Utilities and Rails Guidance Manual.
  
  
  
UR9052.xlsxUR9052Field Inspection Sheet
UR9053.docUR9053Desk Estimate
UR9028.docxUR9028Railroad Safety Project Agreement

Railroad Coordination Program

The purpose of the Cabinet’s Railroad Coordination Program is to negotiate coordination efforts with railroad companies directly affected by a Cabinet road construction project.  When a road project adjoins or encompasses a railroad facility (such as a railroad track or railroad right of way), that facility owner becomes an active partner in the project’s development.  The Cabinet is obligated to negotiate the terms of the project’s design as it impacts that owner and to compensate the owner for their involvement in the project as a whole. 

The Cabinet’s railroad coordination process is designed to be as flexible as possible to allow railroad companies to utilize their own planning, design, inspection, and accounting procedures to the greatest extent.  The terms of the project’s coordination are outlined in a term contract with the railroad owner, guaranteeing specific items required by statute, regulation, or legal opinion are present.

Proactive railroad coordination early in the project life cycle will minimize the amount of effort needed later in the project or during the construction of a project, and helps avoid costly and potentially time-consuming unexpected issues. The Utilities and Rail Branch’s railroad coordinator focuses on early and proactive communication, encouraging avoidance of rail facilities, but, most often, avoidance is not feasible.  For these situations, the staff will work to provide the design team information and feedback from the railroad.
 
The process emphasizes communication among all those whose work impacts the railroad coordination in transportation projects including communication between the Utilities and Rail Branch and the railroad owner to accurately identify and resolve issues.  The railroad coordinator provides information about future transportation projects to the railroad companies as part of their long-term and short-term planning. 
 
In support of this mission, the following documents are attached.  These documents are as identified in the Utilities and Rails Guidance Manual.
  
  
  
UR9057 for CSX.docUR9057 for CSXSpecial Note for Protection of Railroad Interest for CSX
UR9057 for IC.docUR9057 for ICSpecial Note for Protection of Railroad Interest for IC
UR9057 for NS.docUR9057 for NSSpecial Note for Protection of Railroad Interest for NS
UR9057 for P and L.docUR9057 for P and LSpecial Note for Protection of Railroad Interest for P & L
UR9057 for RJC Bardstown.docUR9057 for RJC BardstownSpecial Note for Protection of Railroad Interest for RJC Bardstown
UR9057 for RJC Central KY.docUR9057 for RJC Central KYSpecial Note for Protection of Railroad Interest for RJC Central KY
UR9057 for RJC Memphis.docUR9057 for RJC MemphisSpecial Note for Protection of Railroad Interest for RJC Memphis
UR9057 for TTI.docUR9057 for TTISpecial Note for Protection of Railroad Interest for TTI
UR9057 RJC Versailles.docUR9057 RJC VersaillesSpecial Note for Protection of Railroad Interest for RJC Versailles
UR9059.docUR9059Contractor's Acceptance Form
UR9020.docxUR9020Rail Coordination Term Agreement (Revised BA)
UR9060.docxUR9060Individual Rail Project Agreement (Revised BA)
UR9061.docxUR9061Summary for KYTC Projects that involve a Railroad
UR9056.docxUR9056Rail Coordination Project Addendum
Contact Information Contact Info
Division of Right of Way & Utilities
Kentucky Transportation Cabinet
200 Mero Street, 5th Floor East
Frankfort, KY 40622
Phone: (502) 564-3210
Fax: (502) 564-0505
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Dean Loy, Acting Division Director