Professional Services
This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.
 
Please check back periodically for updates.
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NOTICE:  Project Manager’s Boot Camp Xpress Training Clarification

​The Kentucky Transportation Cabinet would like to clarify that our upcoming training shall only be required for consultant project managers of project-specific contracts. Project managers of any statewide service contract will not be required to attend to be eligible for selection. Each firm’s previous submittal will be considered valid unless you choose to withdraw some of attendees and resubmit a new list, which must be directed to Eric Pelfrey (Eric.Pelfrey@ky.gov) by close of business December 9. KYTC is anticipated to begin the registration process on December 12.
12/6/2016 9:00 AM
11/8/2016 9:00 AM

NOTICE:  Project Manager’s Boot Camp Xpress Training

The Kentucky Transportation Cabinet announces that, effective immediately, all consultant project managers will be required to register and participate in a two-day Project Manager’s Boot Camp Xpress Training.  This training is an abbreviated course designed to improve the project delivery success rate and ability to fulfill the Cabinet’s mission by strengthening the partnership between the Cabinet and consultants. Please review the linked memorandum for further details.
Update: The consultant cost of this training shall be $400/person
10/18/2016 3:30 PM
10/11/2016 9:00 AM

NOTICE:  Division of Environmental Analysis Consultant Performance Evaluations

The Division of Environmental Analysis announces that, effective immediately, it will initiate consultant performance evaluations for all environmental statewide contracts as well as environmental work conducted by a lead environmental sub-consultant to a prime design consultant.  Assessment results will be documented using a form that has been developed specifically for review of environmental work completed for the KYTC.  Completed evaluations will be provided to consultants, the Division of Professional Services and to the Division of Design (if applicable).  Please review the attachments for further details.
10/4/2016 12:00 PM

​​​​​​​​​​​NOTICE:  Right of Way Appraisers Selected

The Kentucky Transportation Cabinet has selected Right of Way ​Appraisers for two-year service contracts.  Please see the link below for a Selection Report of the Appraiser assignments for each region.  Each of the 24 Appraisers with a #1 selection will receive a Master Agreement and be eligible for individual Letter Agreement assignments. 

Right of Way Appraisers Selection Report

6/23/2016 9:00 AM

NOTICE:  Firms Selected for an Overhead Audit in 2016

The Kentucky Transportation Cabinet's External Audit Branch has selected several Kentucky based firms for an audit of their CY/FY2015 Indirect Cost Rate (Overhead) to be performed in calendar year 2016. Please see External Audit webpage for additional information.

1/28/2016 1:00 PM

NOTICE:  Electronic Submission of Final Consultant Pay Estimates

To expedite the processing of payments, the Kentucky Transportation Cabinet will now accept Final Consultant Pay Estimates electronically. Effective immediately, consultants shall submit Final Consultant Pay Estimates and all necessary supporting documentation as a PDF attachment via email to the Cabinet’s Project Manager. 
 
The Project Manager shall then forward the Consultant Pay Estimate, including the following exact statement in lieu of physical signatures to indicate your approval, “I have reviewed the attachments and certify that, based on the information provided, requested costs are allowable.” Central Office will then complete the remaining project approvals and process the Final Pay Estimate. Please refer to the instruction document for detailed guidance.
 
 
Note: This guidance document will also permanently be available under the "Forms" link along the right of this website.
11/3/2015 12:00 AM

NOTICE:  Statewide Advertisement Schedule

The Kentucky Transportation Cabinet is providing a comprehensive list of advertisements for statewide services through June 30, 2017. Anyone interested in these services should review the current RFP or contact the Project Manager listed for more information prior to advertisement of the next round of services. KYTC reserves the right to add or remove services, or modify anticipated advertisement dates from this list without advance notice.

Statewide Advertisement Schedule

Note:  This schedule will also permanently be available under "Professional Services Calendars" along the right of this website.

7/14/2015 12:00 AM

NOTICE:  Updated Right of Way Production-Hour worksheet​

The Division of Right of Way has updated the Department's standard "Production-Hour Worksheet" for Right of Way Acquisition. For all projects that include right of way acquisition, Consultants and Department Project Managers should agree to units using this form. This new form can be found on the Professional Services website under the Forms link along the right. 

11/13/2014 12:00 AM

NOTICE:  The instructions for invoicing Engineering and Engineering-Related Services have be updated.  Please note the following changes.

TC 40-408 Pay Estimate Instructions 6-24-14

1)      Contract remaining encumbered balances of less than $5,000 will liquidate on July 1st of each year and close the contract.  The threshold previously was $1,000, but was raised to $5,000 this year.
2)      Consultant vendors must list any DBE participation for this billing period in the designated box in the lower left side of the form.  This should include DBE firm name and amount.

6/26/2014 12:00 AM

NOTICE:  Pay Estimate Form Update

An updated "TC 40-408 Engineering and Engineering-Related Services Pay Estimate" form has been created and added to the Professional Services Forms website. This form will replace the old Highway Design TC 61-408 form.
A completed Example TC 40-408 is also available.
The Instructions Document remains unchanged and is also available on the Professional Services Forms site The Instructions Document contains detailed step by step directions for submitting and approving a pay estimate.

6/19/2014 12:00 AM
Contact Information Contact Info
Division of Professional Services
Kentucky Transportation Cabinet
200 Mero Street, 3rd Floor
Frankfort, KY 40622
Phone: (502) 564-4555
Fax: (502) 564-4422
Map it

Eric Pelfrey, PE
Professional Services Director

Professional Services Organizational Chart
Current Events
Dec
5
Ohio WN 9007 1st Consultant Selection
9:00 am to 9:30 am
Dec
5
Statewide Highway & Bridge Constuction Inspection 1st Consultant Selection
9:30 am to 10:00 am
Dec
5
Statewide Bridge Maintenance Painting 1st Consultant Selection
10:00 am to 10:30 am
Dec
13
December KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Dec
20
Ohio WN 9007 2nd Consultant Selection
9:00 am to 10:00 am
Dec
20
Statewide Highway & Bridge Construction Inspection 2nd Consultant Selection
10:00 am to 11:00 am
Dec
20
Statewide Bridge Maintenance Painting 2nd Consultant Selection
11:00 am to 12:00 pm
Jan
10
January KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Jan
11
December Responses Due
by 4:30pm ET
Feb
1
January Responses Due
by 4:30pm ET
Feb
14
February KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Mar
8
February Responses Due
by 4:30pm ET
Mar
14
March KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Apr
5
March Responses Due
by 4:30pm ET
Apr
11
April KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
May
3
April Responses Due
by 4:30pm ET
May
9
May KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
May
31
May Responses Due
by 4:30pm ET
Jun
13
June KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Jul
5
June Responses Due
by 4:30pm ET
Jul
11
July KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Aug
2
July Responses Due
by 4:30pm ET
Aug
8
August KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Aug
30
August Responses Due
by 4:30pm ET
Sep
12
September KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Oct
4
September Responses Due
by 4:30pm ET
Oct
10
October KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Nov
1
October Responses Due
by 4:30pm ET
Nov
14
November KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Dec
6
November Responses Due
by 4:30pm ET