Professional Services
This page contains vital information relating to the procurement of professional engineering and engineering-related services. Revisions are made frequently.
 
Please check back periodically for updates.
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NOTICE:  Consultant Pay Estimates (TC 40-408) Webinar

The Division of Professional Services recently hosted a Live Training Webinar entitled: Consultant Responsibilities: Submitting Accurate and Complete Invoices to Ensure Prompt Reimbursement. The webinar was created to help educate consultants on the correct procedures to request payment from KYTC, using the TC-40-408 Pay Estimate Invoice Form.
 
If you didn’t get a chance to participate in the live webinar a copy of the video can be found at: 
http://transportation.ky.gov/Professional-Services/Pages/Training%20Webinars.aspx. If you have any questions or concerns please feel free to contact the webinar Presenter, Megan Maynard at Megan.Maynard@ky.gov.
8/16/2016 11:00 AM
8/9/2016 9:00 AM
7/12/2016 9:00 AM

​​​​​​​​​​​NOTICE:  Right of Way Appraisers Selected

The Kentucky Transportation Cabinet has selected Right of Way ​Appraisers for two-year service contracts.  Please see the link below for a Selection Report of the Appraiser assignments for each region.  Each of the 24 Appraisers with a #1 selection will receive a Master Agreement and be eligible for individual Letter Agreement assignments. 

Right of Way Appraisers Selection Report

6/23/2016 9:00 AM

NOTICE:  Frequently Asked Questions & Organizational Chart

To assist with the consultant procurement process and understand staff assignments within the Division of Professional Services, please refer to the Frequently Asked Questions brochure and Organizational Chart, linked below. Each of these documents will also be permanently available along the right of this website.
4/21/2016 10:00 AM

NOTICE:  Firms Selected for an Overhead Audit in 2016

The Kentucky Transportation Cabinet's External Audit Branch has selected several Kentucky based firms for an audit of their CY/FY2015 Indirect Cost Rate (Overhead) to be performed in calendar year 2016. Please see External Audit webpage for additional information.

1/28/2016 1:00 PM

NOTICE:  Direct Costs for Mileage, Per Diem and Hotel

The Transportation Cabinet has extended reimbursement rates for the next twelve (12) months, as governed by 200 KAR 2:006. Please see the memorandum for specific reimbursement rates, linked below.

Direct Costs for Mileage, Per Diem, and Hotel

Note: This reference document will also permanently be available under the "Policies and Regulations" link along the right of this website.

11/12/2015 12:00 AM

NOTICE:  Electronic Submission of Final Consultant Pay Estimates

To expedite the processing of payments, the Kentucky Transportation Cabinet will now accept Final Consultant Pay Estimates electronically. Effective immediately, consultants shall submit Final Consultant Pay Estimates and all necessary supporting documentation as a PDF attachment via email to the Cabinet’s Project Manager. 
 
The Project Manager shall then forward the Consultant Pay Estimate, including the following exact statement in lieu of physical signatures to indicate your approval, “I have reviewed the attachments and certify that, based on the information provided, requested costs are allowable.” Central Office will then complete the remaining project approvals and process the Final Pay Estimate. Please refer to the instruction document for detailed guidance.
 
 
Note: This guidance document will also permanently be available under the "Forms" link along the right of this website.
11/3/2015 12:00 AM

NOTICE:  Statewide Advertisement Schedule

The Kentucky Transportation Cabinet is providing a comprehensive list of advertisements for statewide services through June 30, 2017. Anyone interested in these services should review the current RFP or contact the Project Manager listed for more information prior to advertisement of the next round of services. KYTC reserves the right to add or remove services, or modify anticipated advertisement dates from this list without advance notice.

Statewide Advertisement Schedule

Note:  This schedule will also permanently be available under "Professional Services Calendars" along the right of this website.

7/14/2015 12:00 AM

NOTICE:  Updated Right of Way Production-Hour worksheet​

The Division of Right of Way has updated the Department's standard "Production-Hour Worksheet" for Right of Way Acquisition. For all projects that include right of way acquisition, Consultants and Department Project Managers should agree to units using this form. This new form can be found on the Professional Services website under the Forms link along the right. 

11/13/2014 12:00 AM

NOTICE:  The instructions for invoicing Engineering and Engineering-Related Services have be updated.  Please note the following changes.

TC 40-408 Pay Estimate Instructions 6-24-14

1)      Contract remaining encumbered balances of less than $5,000 will liquidate on July 1st of each year and close the contract.  The threshold previously was $1,000, but was raised to $5,000 this year.
2)      Consultant vendors must list any DBE participation for this billing period in the designated box in the lower left side of the form.  This should include DBE firm name and amount.

6/26/2014 12:00 AM

NOTICE:  Pay Estimate Form Update

An updated "TC 40-408 Engineering and Engineering-Related Services Pay Estimate" form has been created and added to the Professional Services Forms website. This form will replace the old Highway Design TC 61-408 form.
A completed Example TC 40-408 is also available.
The Instructions Document remains unchanged and is also available on the Professional Services Forms site The Instructions Document contains detailed step by step directions for submitting and approving a pay estimate.

6/19/2014 12:00 AM
Contact Information Contact Info
Division of Professional Services
Kentucky Transportation Cabinet
200 Mero Street, 3rd Floor
Frankfort, KY 40622
Phone: (502) 564-4555
Fax: (502) 564-4422
Map it

Eric Pelfrey, PE
Professional Services Director

Professional Services Organizational Chart
Current Events
Oct
5
September Responses Due
by 4:30pm ET
Oct
11
October KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Nov
2
October Responses Due
by 4:30pm ET
Nov
8
November KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
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30
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Dec
13
December KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
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10
January KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
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11
December Responses Due
by 4:30pm ET
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14
February KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
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14
March KYTC Procurement Bulletin Posted
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April KYTC Procurement Bulletin Posted
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9
May KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
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31
May Responses Due
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13
June KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
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5
June Responses Due
by 4:30pm ET
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11
July KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
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2
July Responses Due
by 4:30pm ET
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8
August KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Aug
30
August Responses Due
by 4:30pm ET
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12
September KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Oct
4
September Responses Due
by 4:30pm ET
Oct
10
October KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Nov
1
October Responses Due
by 4:30pm ET
Nov
14
November KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services
Dec
6
November Responses Due
by 4:30pm ET
Dec
12
December KYTC Procurement Bulletin Posted
Monthly advertisement for engineering consultant services