Policy Manuals

KYTC Policy Manuals

Below is a list of the titles of the Kentucky Transportation Cabinet's guidance manuals. Click on the title to view or download the contents.
Print copies of manuals are $25.00 each, except for Standard Drawings, which is $75.00. Complete the Manual Order Form to order available print copies.
Manual Title	Revisions	Manual Description
Accounts	Original Date: 06/07 Rev. 1 & 2 (02/08, 03/08): ACC-01, -02, -03, -205-3, -403-1, -404-1, -405-4, -1001, -1003, -1205, -9033 Rev. 3 (05/09): Specific revisions listed in Table of Contents	The Division of Accounts details the accounting policies and procedures used by Cabinet personnel to conduct day-to-day fiscal activities.
Aggregate Source Book * Available only online	N/A	The Division of Materials lists companies that offer various types of aggregate. The aggregate sources listed in this book may or may not be included in the division’s List of Approved Materials.
Audits	Original Date: 09/07 Rev. 1 (02/08): AUD-01, -105, -106, -201, -401, -402, -9001 Rev. 2 (01/09): AUD-01, -612	The Office of Audits details the policies, procedures, standards, and instructions for planning and conducting all audits performed by Cabinet auditors.
Construction	Original Date: 05/09	The Division of Construction provides Cabinet construction personnel with the uniform procedures in the administration of construction projects, field inspections, construction surveying, and the preparation of project records.
Contract Procurement	Original Date: 07/05 Rev. 1 (11/05): CP-304	The Division of Construction Procurement details the policies and procedures used by Cabinet personnel to procure services from contractors for highway construction, improvement, and maintenance projects.
Drainage Design * Revision in progress		The Drainage Branch in the Division of Highway Design provides the Cabinet drainage design personnel with the most recent methods and technology for formulating a drainage plan or system for highway projects.
Employee Safety & Health	Original Date: 07/04	The Employee Safety & Health Branch familiarizes Cabinet employees with the safety and health program and points out their roles and responsibilities in the prevention of accidents and injuries. For questions concerning the contents of this manual contact the Employee Safety & Health Branch at (502) 564-4610.
Equipment	Original Date: 12/01 Rev. 1 (04/05): EQ-01, -02, -210	The Division of Equipment details the policies and procedures used by Cabinet personnel to acquire, handle, maintain, and remove equipment used for highway projects.
Field Operations Guide (FOG)	Original Date: 05/07 Rev. 1 (01/09): Specific revisions listed in Table of Contents	The Division of Maintenance details the maintenance scheduling and reporting policies and procedures utilized by Cabinet personnel.
General Administration & Personnel (GAP)	Original Date: 05/00 Includes revisions through 06/09	The Office of Human Resource Management details the personnel and other administrative policies and procedures pertaining to all Cabinet employees. For questions concerning the contents of this manual contact the Organizational Management Branch at (502) 564-4610.
Geotechnical	Original Date: 06/05 Rev. 1 (08/08): GT-01, -02, -600, -605-4, -609-5	The Geotechnical Branch in the Division of Structural Design provides Cabinet employees a guide for conducting geotechnical investigations for roadways and structures.
Grants Management Branch	Original Date: 01/09	The Grants Management Branch in the Office of Highway Safety details the policies and procedures used by Cabinet personnel to process grants administered federally by the National Highway Traffic Safety Administration.
Highway Design	Original Date: 01/06 See Division of Highway Design website for revisions.	The Division of Highway Design provides information and guidance for Cabinet personnel to design road projects.
Kentucky Methods	Original Date: 11/08 Rev. 1 06/09: KM-323	The Division of Materials details the testing procedures utilized for the sampling and testing of materials incorporated into Cabinet projects.
List of Approved Materials * Available only online	N/A	The Division of Materials identifies the materials (along with company contact information) approved for use on highway projects.The Division of Materials identifies the materials (along with company contact information) approved for use on highway projects.
Maintenance	Original Date: 01/09	The Division of Maintenance details the policies and procedures used by Cabinet maintenance personnel to maintain state highways.
Materials	Original Date: 11/02 Rev. 1 (07/06): MAT-01, -302, -402, -404-1, -404-2, -405	The Division of Materials details the policies and procedures used by Cabinet personnel to oversee all matters involving the use of materials on all phases of highway projects.
Materials Field Sampling & Testing	Original Date: 06/08	The Division of Materials provides Cabinet personnel the practices for the sampling, inspection, testing, acceptance, and verification of materials in highway work.
Permits	Original Date: 05/98 Rev. 1 (09/99): Entire Manual Rev. 2 (03/00): PE-302-1, -701, -702, Exhibit 54, Exhibit 56 Rev. 3 (05/07): Hard-copy version includes memos detailing policy & procedure revisions before PE-105-2, -105-4, -202-3, -301-1, & -304.	The Division of Maintenance offers guidance to Cabinet personnel who issue and supervise the enforcement of permits involving state right of way and also details the Cabinet standards, specifications, and requirements for individuals, firms, and government agencies working on or adjacent to the right of way of the state highway system in the normal performance of their particular activities.
Planning *Available only from the Division of Planning	Original Date: 12/91 Includes revisions through Rev. 6 (04/93)	The Division of Planning details the policies and procedures used by Cabinet planning personnel to collect and maintain critical highway planning data items.
Precast/Prestressed Concrete	Original Date: 06/06	The Division of Materials establishes inspection guidelines used by Cabinet inspectors during the fabrication and inspection of standard precast or prestressed concrete products used in Cabinet projects
Professional Services	Original Date: 06/08 Rev. 1 (06/09): 15-03	The Division of Professional Services details the statutes, regulations, policies, and procedures used by Cabinet personnel when contracting professional engineering and engineering-related services.
Purchases * Available only from the Division of Purchases	Original Date: 02/92 Includes revisions through Rev. 11 (06/99)	The Division of Purchases details the policies and procedures for purchasing activities by Cabinet employees.
Relocation Assistance	Original Date: 01/06	The Division of Right of Way and Utilities details the policies and procedures concerning the Cabinet’s Relocation Assistance Program.
Right of Way	Original Date: 01/07 Rev. 1 (06/08): ROW-903-2 Rev. 2 (09/08): ROW-01, -1502-1, Exhibit 23, & Exhibit 41	The Division of Right of Way and Utilities details the policies and procedures applicable to the operations and services of the Division of Right of Way and Utilities and its relationship with other units of the Cabinet.
Standard Drawings (& accompanying Headwall Supplement, 2000 Edition)	Original Date: 11/07 See Division of Highway Design website for revisions.	The Division of Highway Design provides Cabinet personnel, contractors, and other interested parties with the typical applications (standards) used for state highway projects.
Standard Specifications for Road & Bridge Construction (2008 Edition)	Original Date: 12/07 See Division of Construction website for revisions.	The Division of Construction details the standards, policies, and procedures that Cabinet personnel and contractors shall follow when performing work for state highway projects.
State Highway Engineer *Currently, only update memos are available online. Please contact the Organizational Management Branch for a hard-copy version of the original manual.	Original Date: 12/91 Includes revisions through Rev. 13 (07/03)	The Department of Highways details the policies and procedures applicable to the operations of the Office of the State Highway Engineer and its relationship with other Cabinet units.
Structural Design *Currently in “Draft Status”— available on the Division of Structural Design website	N/A	The Division of Structural Design details the policies and procedures used by Cabinet bridge design personnel to design and prepare contract plans for all highway structures.
Traffic Operations	Original Date: 06/05 Rev. 1 (03/07): TO-402-5 Rev. 2 (04/08): TO-403-11, -608, Exhibit 21 Rev. 3 (06/08): TO-404-16 Rev. 4 (07/08): TO-01, -02, -603-2, -9900, Exhibit 22, Exhibit 23 Rev. 5 (02/09): TO-01, -203 -403-2, -503	The Division of Traffic Operations details for Cabinet traffic personnel the policies and procedures related to the traffic functions of the Cabinet.
Utilities & Rail *Available only from the Utilities and Rails Branch in the Division of Right of Way and Utilities	Original Date: 06/88 Includes revisions through Rev. 07 (08/89)	The Division of Right of Way and Utilities prescribes the policies and conditions relating to the accommodation of utility facilities within state right-of-way limits that apply to the facilities of all railroads and utilities operating in Kentucky.
Vehicle Regulation *Available in hard copy only	Original Date: 06/05	The Department of Vehicle Regulation details the policies and procedures used by Department of Vehicle Regulation personnel to perform day-to-day operations.

Manuals Maintained by Other Agencies The following manuals are created and maintained by agencies outside the Kentucky Transportation Cabinet and are included here for reference purposes only.
Manual Title		Manual Description
Class Specifications for Kentucky State Employees		The Kentucky Personnel Cabinet lists the job titles for all positions offered by the Commonwealth.
Design Guidance, Accommodating Bicycle and Pedestrian Travel: A Recommended Approach		The U.S. Department of Transportation policy to improve bicycling and walking facility inclusion into all transportation projects.
Federal OSHA Regulations for Construction		The U.S. Department of Labor lists the contents of 29 CFR Part 1926, “Safety and Health Regulations for Construction.
FHWA Environmental Guidebook		The FHWA provides an up-to-date information center designed to accelerate the delivery of transportation projects and includes FHWA contact information, FHWA policy and guidance, and related transportation and environment website links.
Fleet Management Guidance Manual		The Kentucky Finance & Administration Cabinet details the policies and procedures for state personnel who use Fleet Management-owned vehicles.
Government Auditing Standards (Yellow book)		The U.S. Government Accountability Office details the standards applicable to government audits and attestation engagements.
IFTA Audit Manual		IFTA, Inc. establishes a uniform procedure for IFTA jurisdictions to follow in establishing audit procedures, employing and supervising audit staff, planning and conducting audits, and reporting audit findings.
IFTA Procedures Manual		IFTA, Inc. details the procedures involved with the International Fuel Tax Agreement.
Kentucky Commercial Drivers License (CDL) Manual		The Kentucky State Police details the requirements for obtaining each class of CDLs.
Kentucky Driver Testing Manual		The Kentucky State Police provides the requirements for obtaining a Kentucky drivers license and the knowledge and basic skills needed to become a safe and courteous driver.
Kentucky International Registration Plan (IRP) Policies & Procedures Manual		The Licensing & Registration Branch details the general procedures necessary to license an IRP vehicle in Kentucky.
Kentucky Materials Information Management System (KMIMS) User’s Manual		The Division of Materials details KMIMS topics for Cabinet materials employees.
Kentucky Motorcycle Testing Manual		The Kentucky State Police details the requirements for the operator, passenger, and motorcycle.
Kentucky Occupational Safety & Health Standards for the Construction Industry		The Kentucky Labor Cabinet includes in this unofficial posting the Kentucky-specific standards and amendments to federal OSHA standards.
Kentucky Personnel Cabinet Employee Handbook Transportation Cabinet employees should refer to the General Administration and Personnel Manual for the policies and procedures specific to Cabinet employees.		The Personnel Cabinet discusses the general benefits available to all state employees.
Manual on Uniform Traffic Control Devices (MUTCD)		The Federal Highway Administration (FHWA) defines the standards used by road managers nationwide to install and maintain traffic control devices on all streets and highways.
Safety Implementation Guides (NCHRP 500 series reports))		The Kentucky Office of Highway Safety lists the National Cooperative Highway Research Program (NCHRP) 500 series reports that contain many different types of strategies for making roadways safer, covering all categories.
SiteManager Training Manuals		Info Tech, Inc. details procedures and instructions for Cabinet users of the SiteManager program
Uniform Audit & Accounting Guide for Audit of Transportation Consultants		AASHTO created this guide to aid state auditors in the performance of auditing and reporting on the indirect costs and resultant overhead rates of consultants who perform engineering and engineering-related work for state highway agencies.
Urban Drainage Design Manual (Hydraulic Engineering Circular 22)		The Federal Highway Administration (FHWA) provides a comprehensive and practical guide for the design of storm drainage systems associated with transportation facilities.

ORDER METHOD	CONTACT	PAYMENT METHOD
Telephone	502-564-9900 Brad x3075 lis x3068 Marl x3072 John x3074	Credit Card Check (payable to "Kentucky State Treasurer")
Fax	502-564-6683	Credit Card
E-mail	KYTC.GuidanceManuals@ky.gov	Credit Card
U.S. Mail	ATTN: John Roberts Transportation Cabinet Bldg. 200 Mero St., 6th Floor West Frankfort, KY 40622	Credit Card Check (payable to "Kentucky State Treasurer")
Walk-In	200 Mero St., 6th Floor West Ask for: Brad x3075 Marl x3072 John x3074	Credit Card Cash Check (payable to "Kentucky State Treasurer")

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